Compliance & Administrative Executive

Topmix Resources Sdn. Bhd.; Skudai; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading compliance firm in Malaysia is seeking a Compliance & Administrative Executive to ensure adherence to statutory, safety, and ISO-related compliance. Responsibilities include monitoring compliance activities, coordinating documentation, and maintaining records across HQ and branches. The ideal candidate should have at least a Diploma and 2 years of experience in compliance or safety coordination, with high attention to detail and strong organizational skills. This role is pivotal for maintaining standards and supporting audits.

Qualifications

• Minimum 2 years working experience in compliance or safety coordination.
• High attention to detail and accuracy.
• Organized and able to manage multiple priorities with tight deadlines.

Responsibilities

• Monitor compliance activities across HQ and branches.
• Coordinate communication on compliance matters.
• Act as ISO Document Controller.
• Maintain a centralized repository for compliance documents.
• Liaise with HQ and branches on statutory and compliance matters.
• Consolidate safety and incident reports.
• Maintain group compliance trackers.
• Prepare monthly compliance summaries.

Skills

Attention to detail

Organizational skills

Compliance knowledge

ISO documentation

Education

Diploma in Business Administration or related field

Job description

We are looking for a responsible and detail-oriented Compliance & Administrative Executive to support the organization in maintaining statutory, safety, and ISO-related compliance across HQ and branches. This role serves as a central coordination point for compliance governance, ISO documentation control, safety coordination, and administrative support to ensure adherence to established standards and company procedures.

Job responsibilities

• Monitor and coordinate day-to-day administrative, governance, sustainability, and risk-related activities across HQ and branches in accordance with company procedures.
• Coordinate communication between HQ and branches on administrative and compliance matters, maintain proper records, and support audits, inspections, and compliance activities.
• Act as ISO Document Controller, responsible for maintaining SOPs, Work Instructions (WI), policies, templates, and document version control, including document approval workflows and updates to branches.
• Maintain a centralized repository for all QMS and compliance documents, track branch readiness for ISO audits, monitor non-conformities and CAPA/CAPAR progress, and ensure documentation is complete and audit-ready.
• Liaise with HQ and branches on statutory, governance, safety, and compliance matters, including tracking certificate and service renewals (e.g. DOSH, JKKP, equipment certifications).
• Consolidate safety and incident reports, monitor action-plan closures, and follow up with responsible parties.
• Maintain group compliance trackers, highlight compliance gaps to management, and support coordination for safety inspections, committee meetings, and audit preparation.
• Prepare monthly compliance summaries, ISO document trackers, and safety dashboards to support audits and management review.

Job requirements

• Minimum Diploma in Business Administration, Management, Compliance, Occupational Safety & Health, or related field. (Additional certifications in ISO, Safety & Health will be an added advantage.)
• Minimum 2 years working experience in compliance, safety coordination, ISO documentation, or similar roles.
• High attention to detail, accuracy, and strong follow-up discipline.
• Organized, structured, and able to manage multiple priorities with tight deadlines.