Company Secretary Assistant

Private Advertiser; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in corporate services is seeking a Company Secretary Assistant to assist in statutory record maintenance, support meetings, and ensure compliance with regulations. Candidates should possess a Bachelor’s degree in a related discipline, have 1-3 years of relevant experience in corporate secretarial work, and have a good command of English. Fresh graduates are welcomed to apply. This is a great opportunity to develop your career in a professional setting.

Qualifications

• 1-3 years of relevant working experience, preferably in professional firms/private limited/public listed companies.
• Basic knowledge of listing rules and Companies Act is an advantage.
• Fresh Graduates are welcomed to apply.

Responsibilities

• Assist in preparation and circulation of resolutions and maintaining statutory records.
• Support coordination of meetings, including board and annual general meetings.
• Ensure timely filing of statutory forms with regulatory authorities.
• Handle a full range of corporate secretarial tasks.
• Execute compliance duties and maintain corporate secretarial files.

Skills

Corporate Administration

Corporate Governance

Business Administration

Law

Good command of English

Interpersonal skills

Time management

Education

Bachelor’s Degree in related discipline

Part ICSA qualification / Graduate of ICSA

Job description

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· Assist the Company Secretary in preparation and circulation of resolutions and maintaining statutory records, registers, and documentation.

· Support the coordination of board meetings, committee meetings, and annual general meetings.

· Ensure timely filing of statutory forms and documents with regulatory authorities.

· Execute and handle a full range of corporate secretarial tasks and matters.

· Execute statutory compliance duties, including preparing prescribed returns and forms for filing, updating and maintenance of corporate secretarial files and records.

· Properly update records in the statutory files and records with proper housekeeping.

· Apply best practices in corporate governance and compliance along with statutory/regulatory requirements.

Key requirements:

· Bachelor’s Degree in related discipline e.g. Corporate Administration, Corporate Governance, Business Administration, Law etc.

· Part ICSA qualification / Graduate of ICSA is a plus.

· 1-3 years of relevant working experience, preferably in professional firms/ private limited/ public listed companies’ experience.

· Basic knowledge of listing rules and Companies Act and practices would be an advantage.

· Good command of both spoken and written English and confident in facing issues and/or resolving issues/challenges.

· Able to work independently and is a good team player.

· Good interpersonal skills and ability to work well with team members.

· Possesses a strong sense of responsibility, positive disposition, initiative, high integrity and able to work under deadlines.

· Good time management.

· Fresh Graduates are welcomed to apply.

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