Company Secretarial & Administrative Executive

EXCEL CORPORATE SERVICES SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate services provider in Kuala Lumpur is seeking a detail-oriented Company Secretarial & Administrative Executive. This role involves supporting company secretarial compliance and daily administrative operations, ensuring accurate documentation, and statutory filings. Candidates should hold a relevant diploma or degree and possess strong organizational and communication skills. Knowledge of company secretarial practices and prior experience are advantageous. The position offers the opportunity to manage various administrative tasks in a dynamic environment.

Qualifications

• Basic knowledge of company secretarial practices and regulations.
• Prior experience in a similar role is an advantage.

Responsibilities

• Assist in company secretarial matters and statutory compliance.
• Prepare and submit statutory documents to relevant authorities.
• Maintain and update statutory records and company registers.
• Coordinate board meetings, agendas, minutes, and resolutions.
• Handle correspondence with regulators and external parties.
• Manage administrative tasks, filing systems, and office documentation.
• Support HR and finance administrative duties when required.
• Ensure confidentiality and proper record keeping.

Skills

Detail-oriented

Organizational skills

Documentation skills

Communication skills in English

Proficiency in MS Office

Education

Diploma or Degree in Business Administration, Corporate Secretarial, or related field

Job description

Company Secretarial & Administrative Executive

We are seeking a detail-oriented Company Secretarial & Administrative Executive to support company secretarial compliance and daily administrative operations. The role ensures accurate documentation, statutory filings, and smooth office administration.

Key Responsibilities

• Assist in company secretarial matters and statutory compliance
• Prepare and submit statutory documents to relevant authorities
• Maintain and update statutory records and company registers
• Coordinate board meetings, agendas, minutes, and resolutions
• Handle correspondence with regulators and external parties
• Manage administrative tasks, filing systems, and office documentation
• Support HR and finance administrative duties when required
• Ensure confidentiality and proper record keeping

Requirements

• Diploma or Degree in Business Administration, Corporate Secretarial, or related field
• Basic knowledge of company secretarial practices and regulations
• Good organizational and documentation skills
• Proficient in MS Office applications
• Good communication skills in English (Mandarin is an advantage)
• Prior experience in a similar role is an advantage