Commercial Executive

Estun Automation; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading automation company located in Malaysia seeks a dedicated operations support professional responsible for managing regional business operations, including order processing and financial reporting. The ideal candidate should hold a Bachelor's degree, possess a minimum of 3 years of order management experience, and have strong organizational and communication skills. The role involves liaising with headquarters and local partners, ensuring compliance with regulations while maintaining a high standard of documentation and asset management.

Qualifications

• Minimum of 3 years of international order management experience in the equipment manufacturing industry.
• Able to work independently and manage multiple responsibilities in a fast-paced environment.
• Mandarin proficiency is a plus.

Responsibilities

• Review quotations, confirm contract terms, and manage sales-related documentation.
• Coordinate with headquarters to implement updated sales management policies.
• Manage order coordination for key overseas customers.
• Liaise with the local accounting firm for financial reporting.
• Support headquarters finance in local tax filings and audit matters.

Skills

Organizational skills

Communication skills

Coordination skills

Independence

Proficiency in English

Familiarity with SAP

Familiarity with CRM systems

Education

Bachelor's degree in Mechanical Automation, Supply Chain Management, or International Trade

Job description

Job Summary

This role is primarily responsible for regional business and operations support, including quotation review, contract coordination, order processing, and production tracking for key overseas customers. In addition, the position supports the daily operations of the office by coordinating finance reporting, asset and document management, and HR administration. Working closely with headquarters and external partners, this role ensures efficient business execution, accurate reporting, and compliance with local regulations.

Duties and Responsibilities

• Review quotations, confirm contract terms, track orders, and manage sales-related documentation.
• Coordinate with headquarters to implement updated sales management policies and ensure accurate and timely maintenance of sales records.
• Manage order coordination for key overseas customers, from order intake to placement, and track factory production progress.
• Liaise with the local accounting firm to prepare, reconcile, and submit financial reports accurately and on time.
• Manage daily office expenses and employee reimbursement processes, ensuring compliance with documentation requirements.
• Support headquarters finance in local tax filings and audit-related matters.
• Establish and maintain fixed asset and consumables registers for the office, including regular inventory checks.
• Manage the full life-cycle of office assets.
• Establish and maintain electronic and paper document archives.
• Assist with HR and administrative coordination for the company.

Qualifications and Requirements

• Bachelor's degree or above, preferably in Mechanical Automation, Supply Chain Management, or International Trade.
• Minimum of 3 years of international order management experience in the equipment manufacturing industry, with familiarity in SAP and CRM systems.
• Strong organizational, communication, and coordination skills.
• Able to work independently and manage multiple responsibilities in a fast-paced environment.
• Proficient in English; Mandarin proficiency is a plus.

Report Structure

Director of International Business Operations Management Dept.