CEO Personal Assistant

SF Techlogis; Kulai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading technology firm based in Johor, Malaysia is seeking an experienced Executive Assistant. The role involves organizing the CEO's schedules, tracking progress across teams, and supporting IPO preparations. Suitable candidates will have a bachelor's degree, 1-3 years of relevant experience, and proficiency in Native Chinese, business-level English, and basic Bahasa Malaysia. The role includes a competitive salary and performance bonus.

Qualifications

• 1–3 years experience as Executive Assistant / Project Assistant / Operations.
• Ability to work in a fast-paced, high-demand environment.

Responsibilities

• Organize CEO’s daily / weekly / monthly task lists and priorities.
• Track execution progress across internal teams and external parties.
• Assist with contracts, quotations, official letters and government documents.
• Support IPO preparation and investor documentation.
• Arrange meetings, prepare minutes and follow up on decisions.
• Assist with limited personal tasks (scheduling, appointments, preparation).

Skills

Native Chinese

Business-level English

Basic Bahasa Malaysia

Strong execution

Structured thinking

Proficient in Excel

Proficient in Google Sheets

Education

Bachelor’s degree or above

Tools

Documentation tools

Job description

Overview

Direct exposure to CEO-level decision making

Participation in IPO projects

Salary RM 4,000 – RM 6,000 + performance bonus

What You'll Be Doing

1. Organize CEO’s daily / weekly / monthly task lists and priorities
2. Track execution progress across internal teams and external parties
3. Assist with contracts, quotations, official letters and government documents
4. Support IPO preparation and investor documentation
5. Arrange meetings, prepare minutes and follow up on decisions
6. Assist with limited personal tasks (scheduling, appointments, preparation)

Requirements

• Bachelor’s degree or above
• 1–3 years experience as Executive Assistant / Project Assistant / Operations
• Native Chinese, business-level English, basic Bahasa Malaysia
• Strong execution, structured thinking, high confidentiality
• Proficient in Excel / Google Sheets / documentation tools
• Able to work in a fast-paced, high-demand environment

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