Buyer

Novartis; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A global healthcare company seeks a professional to support procurement strategies, manage supplier contracts, and enhance vendor relationships across markets in Malaysia, specifically for purchasing and sourcing activities. The ideal candidate will have a Bachelor's degree, at least 2 years of relevant experience, and be proficient in Mandarin and English. This role demands strong negotiation skills and the ability to operate efficiently within a complex organizational environment.

Qualifications

• At least 2 years of relevant working experience in purchasing, procurement or any related field.
• Proven ability to operate effectively within an organization of significant scale and complexity.
• Comfortable acting as a representative of the organization in dealing with external partners.

Responsibilities

• End to end sourcing activities support as per procurement guideline and category strategies.
• Supplier selection and requested risk analysis performance verification.
• Negotiations after the eSourcing event closure to achieve competitive prices.

Skills

Negotiating Skills

Vendor Management

Communication in Mandarin & English

Proficiency in SAP

Proficiency in Ariba

Proficiency in Microsoft Excel

Education

Bachelor's degree in any related field

Job description

Responsibilities

• End to end sourcing activities support as per procurement guideline and category strategies
• Activities scope and sourcing plan definition, opportunity analysis
• Supplier selection, requested risk analysis performance verification and update
• Supplier scoring criteria definition and documentation preparation for competitive bidding event
• Inputs collection and sharing to category managers on overall category strategy
• eSourcing event management and monitoring, supplier communication, supplier training, bidding analysis, pitch presentation organization
• Document and communicate final award decision
• Negotiations after the eSourcing event closure to reach the most competitive prices
• Bids examination and sourcing summary sheet (outcome) completion
• Recommendation to award and informing suppliers on competitive bidding results
• Finding opportunities to improve and automate recurrent processes, thus allowing greater focus on value adding activities
• Report productivity as per Procurement guidelines and support measurements / activities to improve. defined KPIs
• Savings identification and achievement through competitive bidding process
• Baseline and savings methodology definition for in-scope categories
• Savings calculation and tracking
• Identification and initiation of continuous improvement activities through analysis of historical events, performance and trends

Contracting activities

• Contract preparation
• Contract drafting based on agreed templates
• Full terms and conditions or contractual terms negotiation
• Contract review and contract content approvals coordination, signature process initiation and monitoring (ink, electronic)
• Contract archiving in the global standard contract management system
• Post signature contract management
• Contracts search and reporting
• Contracts check against defined procedures (e.g. amendments stored correctly)
• Monitoring and identification of expiring contracts, initiating process for contract extension or competitive bidding
• Termination strategy definition and contracts termination management
• Business support with unsolved delivery issues (escalation point)
• Suppliers’ performance review coordination for key local suppliers

Other activities

• Perform consistency checks and corrective actions (e.g. preferred vendors and related contract coverage)
• Supports the development of executive management reporting and business performance reviews, collaboration with SMEs to ensure transparency and consistency on various performance metrics
• Support users with documentation required to submit purchase requests

Essential Requirements :

• Minimum Bachelor\'s degree in any related field
• At least 2 years of relevant working experience in purchasing, procurement or any related field
• Able to communicate (verbal & written) in Mandarin & English as this is required to support the respective markets
• Proficient in systems like SAP, Ariba, Microsoft Excel etc
• Proven ability to operate effectively within an organization of significant scale and complexity
• Demonstrated experience in collaborating across boundaries (geographies and divisions)
• Experience in operations management and execution, ensuring efficiency and delivery against targets
• Comfortable acting as a representative of the organization in dealing with external partners
• Strong Negotiating Skills
• Proficiency in Vendor Management

Commitment to Diversity and Inclusion / EEO

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.