Business Administrative Executive (Fresh Graduates)

Pentas Flora Sdn Bhd; Batu Gajah; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading environmental company in Malaysia is seeking a Business Administrative Executive to provide comprehensive support across various office functions. Responsibilities include invoicing, document processing, data entry, and general administrative tasks. Fresh graduates are welcomed to apply, and candidates should possess a degree and be proficient in MS Office. This role requires excellent organizational skills and the ability to manage multiple tasks effectively. Knowledge of Bahasa Malaysia and English is essential, while Mandarin is a plus.

Qualifications

• Fresh graduates are welcome to apply.
• Minimum 1–3 years of experience in administrative or business support roles.
• Required language: Bahasa Malaysia and English.

Responsibilities

• Prepare, process, and track invoices and supporting documents.
• Perform accurate data entry and maintain databases.
• Provide general office administrative support.
• Monitor office condition and liaise with contractors.
• Assist in improving administrative processes.

Skills

Proficient in MS Office

Detail-oriented

Organised

Data entry

Communication

Multitasking

Education

STPM / Diploma or Bachelor’s Degree

Job description

Business Administrative Executive (Fresh Graduates)

Key Responsibilities

1. Invoicing & Documentation Support

• Prepare, process, and track invoices, payment requests, and supporting documents in a timely manner.
• Liaise with internal departments and external vendors to ensure accurate billing and documentation.
• Maintain proper filing and records for audit and reference purposes.

2. Data Entry & Reporting

• Perform accurate data entry into internal systems, spreadsheets, and trackers.
• Maintain and update databases, reports, and operational records.
• Support basic reporting and data consolidation as required by management.

3. Office Administration

• Provide general office administrative support, including document control and records management.
• Assist in coordinating appointments and internal communications.
• Support onboarding logistics and administrative arrangements for new joiners.
• Ensure compliance with internal administrative processes and guidelines.

4. Office Facility Management

• Monitor office condition, workspace setup, and common areas to ensure a safe and functional working environment.
• Monitor cleanliness and hygiene of office premises and other areas by liaising with contractors on operations, schedules, and service standards.
• Manage office utilities, access cards, and basic facilities records.

5. Ad-hoc & Operational Support

• Assist in improving administrative and facilities-related processes.
• Perform other duties as required to support business operations.

Requirements

• STPM / Diploma or Bachelor’s Degree in any field.
• Fresh graduates are welcome to apply.
• Minimum 1–3 years of experience in administrative, business support, or facilities coordination roles.
• Proficient in MS Office (especially Excel).
• Organised, detail-oriented, and able to manage multiple tasks.
• Required language: Bahasa Malaysia and English. Mandarin is an added advantage.