Building Manager / Assistant Building Manager

adnexio; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property management firm in Malaysia seeks a qualified individual to oversee office operations, financial management, and staff performance. The role involves developing procedures, managing property needs, ensuring regulatory compliance, and conducting meetings. Candidates should possess strong communication skills in English and Malay, along with a diploma or degree in Property Management or a related field. At least one year of relevant experience is required. This position offers opportunities to implement crisis management procedures and contribute to a cohesive team environment.

Qualifications

• Able to communicate in English and Malay.
• Critical and analytical thinking and problem solver.
• Strong interpersonal skills.
• Independent and interdependent.
• Effective time management skills.
• Uphold the value of integrity.
• Ability to work in a multidisciplinary team environment.
• Requires a minimum of diploma/degree in relevant fields.
• At least one year of experience in Property Management or related field.

Responsibilities

• Develop and monitor standard operating procedures for administration and maintenance.
• Supervise and monitor administration operations and record keeping.
• Manage financial operations including budgeting and invoicing.
• Oversight of business relations and customer service.
• Supervise staff attendance and performance.
• Organize and conduct various meetings.
• Manage legal cases related to property.
• Maintain common property in good repair.
• Liaise with regulatory agencies on compliance.
• Report on project and operational matters.
• Execute Crisis Management Procedures.
• Perform any assigned tasks from superiors.

Skills

Communication in English

Communication in Malay

Critical thinking

Analytical thinking

Problem-solving

Interpersonal skills

Time management

Integrity

Ability to work in multidisciplinary teams

Education

Diploma/Degree in Property Management or Real Estate Management

Job description

Responsibilities

1. To develop, execute and monitor office standard operation procedure of administration and maintenance in accordance with structural organization on daily, weekly, and monthly basis.

2. To monitor office administration and maintenance operations and safekeeping records with adequate accessibility.

3. To produce and monitor financial operation of assigned property including annual budget control, cost and expenses, collections, invoices, payment billing and procurement, etc.

4. To manage and monitor business relations includes customer services, public relations, and service providers.

5. To supervise and monitor the attendance and work performance of staff and all service providers.

6. To organize and conduct committee meetings, Annual General Meeting (AGM), Extraordinary General Meeting (EGM) or any other related meetings, including to prepare Notice of Meeting and Minutes of Meeting.

7. To manage and coordinate legal cases and incident procedure and process in related to common property

8. To maintain and manage common property and keep it good as serviceable repair.

9. To liaise with state and local regulatory agencies on the compliance of building requirements and code by Laws, rules, and regulations of relevant authorities

10. To report and update project and operations matters to upper management and committees

11. To execute Crisis Management Procedure

12. To perform any related tasks assigned by superior

Qualifications and Skills

• Able to communicate in English and Malay.
• Critical and analytical thinking and problem solver
• Interpersonal skills
• Independent and interdependent
• Time management skills
• Uphold the value of integrity
• Ability to work in multidisciplinary team environment
• Requires a minimum qualification of diploma/ degree in Property Management/ Real Estate Management or any equivalent
• At least one (1) year of experience in Property Management, or any related field.

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