Branch Administrator - Alor Setar

Poladrone Solutions; Alor Setar; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading management firm is seeking a Branch Administrator in Alor Setar. The role involves organizing appointments, maintaining records, and providing administrative support. Candidates should have a diploma or degree in business management, strong leadership and communication skills, and familiarity with Microsoft Office tools. The ideal candidate will thrive in a fast-paced office environment and will be responsible for ensuring efficient office operations.

Qualifications

• Strong leadership skills and the ability to communicate effectively.
• Familiarity with Microsoft Office tools including Word, Excel, and PowerPoint.
• Experience in a busy office environment is preferred.

Responsibilities

• Organize and schedule appointments and meetings.
• Produce and distribute correspondence memos and letters.
• Develop and maintain a filing system and maintain contact lists.
• Prepare and monitor invoices and expense reports.
• Greet and assist visitors to the office effectively.

Skills

Strong leadership skills

Communication skills

Familiarity with Microsoft Office tools

Ability to plan and prioritize

Experience in fast-paced environments

Education

Diploma or bachelor’s degree in business management or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

About the job Branch Administrator - Alor Setar

Job Description:

• Organize and schedule appointments and meetings
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visit and information by answering questions and requests
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures and repairs to office equipment
• Greet and assist visitors to the office
• Implement clerical duties and administrative processes

Requirements

• Diploma or bachelor’s degree in business management or a related field or the equivalent work experience
• Strong leadership skills and communication skills
• Familiarity with Microsoft Office tools e.g(Words, Excel, PowerPoint)
• Previous experience of working within a busy office environment.
• Ability to plan, prioritize and organize workloads.
• Experience in working within a fast paced environment