Associate Specialist - IT Supplier Relationship Management

AICPA; Petaling Jaya; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A leading professional association in Malaysia seeks a Vendor Support Specialist to manage vendor relationships and procurement processes. Responsibilities include overseeing purchase orders, coordinating vendor onboarding, and ensuring compliance with procurement standards. Candidates should have a high school diploma and 2+ years of relevant experience. The role offers a hybrid work schedule and a focus on employee wellbeing with flexible benefits.

Benefits

Healthcare benefits

Retirement plan

Flexible work options

Employee assistance program

Qualifications

• 2+ years' experience in vendor support, procurement, or administrative role.

Responsibilities

• Manage purchase orders and oversee supplier invoice processing.
• Coordinate vendor onboarding activities and maintain compliance.
• Collaborate with various teams for requisition and purchase management.

Skills

Vendor management

Procurement processes

Financial data management

Education

High school diploma or equivalent

Tools

Oracle ERP System

Adobe Workfront

Job description

About the Role

You will support and implement the daily ongoing business strategy of the IT Supplier Relationship Management (SRM) team. You will manage purchase orders, oversee specific aspects of supplier invoice processing, and coordinate vendor onboarding activities to ensure smooth supplier relationship operations. Resolve issues, concerns or escalations that pertain to routine activities within our diversified vendor portfolio. You will report to the Senior Director - Strategic Supplier Relationships and use a hybrid work schedule.

You Will

• Ensure newly implemented processes conform and align with other internal team processes e.g., HR, Finance, and Legal
• Collaborate with other teams for the set-up, onboarding and use of IT vendor partners; observe requirements of NDAs and maintain vendor information in Adobe Workfront management tool. Ensure vendor compliance with contractual and procurement standards, including tracking ESG goals and DEI reporting.
• Process Resource Management Requests for contractors. Coordinate onboarding logistics with HR, IT, and Facilities.
• Partner with other teams in the creation of requisitions and purchase orders in Oracle ERP System. Using our guidelines, be the business owner for Purchasing Requests, PO Management, and Invoice reconciliations.
• Work with Accounts Payable to process invoices for payments and resolve any discrepancies. Keep manager informed of area activities and of any problems.
• Maintain financial data required to maintain IT Centralized budget requirements, using the appropriate financial coding for software, products or professional ad-hoc services
• Initiate SOC reviews to ensure compliance and risk minimization. Develop a review template for reviewing the SOC/AOC/ROC reports. Ensure upkeep and access to all Vendor folders that house these and other reports.
• Ensure Access and updates to Internal Audit and Data Privacy Teams. Ensure the inclusion of proper tracking parameters for ease of analysis

You Have

• A high school diploma, or equivalent education
• 2+ years' experience in a vendor support, procurement or administrative role

How We Support You

We provide flexibility to help you achieve a good work-life balance. You'll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from.

We offer benefit options in and out of the workplace, including healthcare, retirement, annual leave, parental leave, an employee assistance program. We care about our employees' welfare and focus our benefits package on the benefits which support your wellbeing. We also recognize that everyone has different priorities, so in addition to our core benefits to support your health we offer flexible options for you to choose benefits that are right for you, your family and your lifestyle.

We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development.

About Us

At The Association, a Great Place to Work-Certified company, we are transforming the accounting and finance profession. We are future-focused, empowering the world's most accomplished accountants to stay relevant, meet today's demands, and prepare for tomorrow's challenges through quality education, resources, and training.

Learn more about The Association on LinkedIn and our Career Site.

#LI-Hybrid #GreatPlacetoWork

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.