Associate in Corporate Secretarial/ Insolvency

YC Corporate Services Sdn. Bhd.; Malaysia; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate services provider in Malaysia is seeking a meticulous fresh graduate to join as an Associate in Corporate Secretarial/Insolvency. The role focuses on statutory compliance and involves preparing and filing statutory documents and advising clients. Candidates should have a degree in a relevant field and be committed to pursuing further professional qualifications. This position offers training in both corporate compliance and individual insolvency tasks.

Qualifications

• Recent graduate with a relevant Bachelor’s degree.
• Commitment to professional qualifications such as MAICSA, MIA, or Licensed Liquidator.
• Proficient in written and spoken English and Bahasa Malaysia.

Responsibilities

• Ensure strict statutory compliance under the Companies Act 2016.
• Prepare statutory documents and file them via the SSM MyCoID Portal.
• Assist in preparing meeting agendas and minutes for Director meetings.
• Implement and maintain BO reporting framework.
• Advise clients on corporate governance and compliance.

Skills

Attention to Detail

Communication

Digital Proficiency

Integrity

Education

Bachelor's Degree in Law, Accounting, Corporate Administration, Business Administration or related field

Tools

Microsoft Word

Officio cloud-based secretarial software

Job description

We are seeking a highly meticulous and professional fresh graduate to join our firm as an Associate in Corporate Secretarial/ Insolvency. This role is foundational to a career in corporate compliance and specialized legal support, focusing primarily on the statutory needs of our diverse portfolio of private Sdn. Bhd. clients across sectors including service, construction, and retail.

The successful candidate will receive direct, on-the-job training from the Partner, with a clear path toward professional qualification as a Licensed Company Secretary. While the immediate focus is on corporate compliance, the role will also involve developing specialized knowledge in individual insolvency and voluntary arrangement procedures, including court documentation and filing.

Key Responsibilities

• The Associate will ensure strict statutory compliance for a wide range of clients under the Companies Act 2016 (CA 2016) by performing the following:
• Statutory Compliance & Filings: Prepare and electronically lodge all statutory documents, resolutions, annual returns, and financial statements via the Suruhanjaya Syarikat Malaysia (SSM) MyCoID Portal, MBRS, -BOs and related e-filing systems in a timely manner.
• Board Support & Meetings: Assist in preparing meeting agendas, notices, resolutions, and minutes for Directors' and Members' meetings, ensuring all decisions, particularly those requiring a solvency statement, adhere to the CA 2016.
• Beneficial Ownership (BO) Compliance: Implement and maintain the mandatory BO reporting framework, which involves issuing statutory notices to clients, maintaining the Register of Beneficial Owners (RBO), and ensuring accurate submission to SSM.
• Records Management: Meticulously maintain and update all physical and electronic statutory registers (including Register of Members, Directors, and RBO) using the designated cloud-based secretarial software (Officio).
• Advisory: Assist the Partner in advising clients on fundamental corporate governance matters, changes to the CA 2016, and compliance with anti-corruption/anti-money laundering principles (AMLA/MACC Act).

Individual Insolvency Support (Approx. 20% Focus)

The Associate will receive training and be responsible for supporting specialized insolvency tasks:

• Documentation & Lodgement: Assist in the preparation of legal documents and relevant court forms for Individual Voluntary Arrangement (IVA) and bankruptcy cases.
• Filing: Handle the correct and timely lodgement of insolvency-related applications and reports with the relevant courts and the Insolvency Department.

Requirements

Education & Qualification

• Bachelor's Degree in Law, Accounting, Corporate Administration, Business Administration, or a related field.
• A strong commitment to pursuing professional qualifications such as MAICSA, MIA, or a Licensed Liquidator qualification is highly regarded.

Critical Skills

• Attention to Detail: Proven ability to manage complex details with absolute accuracy.
• Communication: Must be proficient and articulate in both written and spoken English and Bahasa Malaysia, with the ability to confidently communicate and explain complex legal requirements to clients.
• Digital Proficiency: High proficiency in Microsoft Word (document formatting and drafting) is essential, along with a strong aptitude for mastering the Officio cloud-based secretarial software and SSM's e-filing systems.
• Integrity: High degree of professional integrity and confidentiality, particularly when handling sensitive financial and client information.