Assistant Manager, Purchasing

Bactiguard; Seberang Perai; On-site; MYR 80,000 - 100,000; Full time

Job summary

A prominent healthcare company is looking for an Assistant Manager, Purchasing to oversee procurement functions. Applicants should have at least 7 years of experience in procurement, strong negotiation and communication skills, and proficiency with ERP systems. The role includes managing supplier relationships, negotiating contracts, ensuring compliance, and optimizing costs. Candidates must hold a Bachelor’s degree in Business Administration or a related field and preferably have experience in a manufacturing environment.

Qualifications

• Minimum 7 years of experience in Procurement or Purchasing required.
• Experience in a manufacturing or industrial environment preferred.
• Proficiency in procurement systems and tools necessary.

Responsibilities

• Identify and evaluate potential suppliers based on quality and price.
• Lead negotiations on pricing and contractual agreements.
• Collaborate with departments to forecast procurement needs.
• Prepare and process purchase orders according to policies.
• Track inventory levels and coordinate with suppliers.
• Ensure compliance with procurement policies.
• Analyze procurement data to identify cost-saving opportunities.

Skills

Negotiation skills

Analytical capabilities

Communication skills

ERP software proficiency

Cross-functional collaboration

Education

Bachelor’s Degree in Business Administration or related field

Tools

ERP

SAP

Job description

Purpose of Position

The Assistant Manager, Purchasing plays a key role in ensuring the organization procures the necessary goods and services efficiently and cost‑effectively, while maintaining high quality standards and ensuring compliance with company and regulatory requirements.

Key Responsibilities

• Supplier Sourcing & Relationship Management
  • Identify and evaluate potential suppliers based on quality, pricing, reliability, and delivery capabilities.
  • Establish and maintain strong, long‑term relationships with key suppliers to ensure stability and quality in the supply chain.
• Contract Negotiation & Management
  • Lead negotiations on pricing, terms, and contractual agreements to secure optimal value.
  • Oversee the contract lifecycle and ensure adherence to all terms and conditions.
• Procurement Strategy & Planning
  • Collaborate with internal departments to assess procurement needs and forecast demand.
  • Develop and implement strategic sourcing and procurement plans aligned with organizational goals.
• Order & Purchase Management
  • Prepare and process purchase orders in accordance with internal policies and procedures.
  • Monitor order status and ensure timely delivery of goods and services.
• Inventory & Supply Chain Coordination
  • Track inventory levels and coordinate with suppliers to maintain optimal stock levels.
  • Address and resolve supply chain issues proactively.
• Compliance & Reporting
  • Ensure full compliance with regulatory and internal procurement policies.
  • Maintain accurate procurement records and prepare periodic reports for management.
• Cost Control & Optimization
  • Analyze procurement data to identify opportunities for cost savings.
  • Implement cost control initiatives without compromising on quality or performance.

Key Requirements

• Education: Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field.
• Experience:
  • Minimum 7 years of working experience in Procurement or Purchasing.
  • Prior experience in a manufacturing or industrial environment is preferred.
• Skills & Competencies:
  • Strong negotiation and communication skills.
  • Excellent analytical and problem‑solving capabilities.
  • High proficiency in procurement systems, tools, and software (e.g., ERP, SAP).
  • Ability to work independently and effectively across cross‑functional teams.