Assistant Manager Procurement

JLL; Shah Alam; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading global company is seeking an Assistant Manager Procurement to oversee procurement operations across Malaysia and Singapore. This role involves managing vendor relationships, ensuring compliance with procurement policies, and executing cost optimization initiatives. The ideal candidate will possess a bachelor's degree and have 5-7 years of relevant experience. Strong negotiation skills and proficiency in procurement software are essential. This position offers the chance to work in a dynamic Southeast Asian market.

Benefits

Opportunity to work with a leading global company

Dynamic work environment across Southeast Asia

Qualifications

• Minimum 5-7 years of procurement experience, preferably in facility management.
• Experience managing multi-country procurement operations preferred.
• Professional procurement certification (CIPS, CPSM, or equivalent) is a plus.

Responsibilities

• Support procurement strategies for client sites across Malaysia and Singapore.
• Manage day-to-day procurement activities, sourcing, and vendor selection.
• Assist in contract negotiations and monitor contract performance.
• Coordinate procurement activities for economies of scale across both countries.
• Prepare regular procurement reports, KPI dashboards, and spend analysis.

Skills

Proficiency in procurement software systems

Strong analytical skills with advanced Excel capabilities

Negotiation and communication skills

Project management capabilities

Stakeholders' relationship management

Education

Bachelor's degree in Business, Supply Chain Management, Engineering, or related field

Job description

Location

Kuala Lumpur, Malaysia

Scope

Managing procurement operations for client sites across Malaysia and Singapore

Position Overview

The Assistant Manager Procurement will support procurement operations across client facilities in Malaysia and Singapore, ensuring efficient sourcing, vendor management, and cost optimization while maintaining compliance with corporate procurement policies and local regulations.

Key Responsibilities

Procurement Operations Management Support the development and execution of procurement strategies for client sites across both countries. Manage day-to-day procurement activities including sourcing, vendor selection, contract negotiation, and purchase order management, for regular facility management services and for minor projects. Ensure compliance with Shell's procurement policies and local regulatory requirements.

Vendor and Supplier Management Maintain and develop relationships with key suppliers and vendors across Malaysia and Singapore. Conduct supplier evaluations, performance reviews, and capability assessments. Manage vendor onboarding processes and maintain approved vendor databases for both markets.

Contract and Cost Management Assist in contract negotiations and ensure favorable terms and conditions. Monitor contract performance and compliance across all managed sites. Implement cost reduction initiatives and identify opportunities for procurement savings while maintaining quality standards.

Coordination Coordinate procurement activities both for Malaysian and Singaporean operations to leverage economies of scale. Ensure consistent procurement standards and practices across both countries while accommodating local market conditions and regulations.

Reporting and Analysis Prepare regular procurement reports, KPI dashboards, and spend analysis for management review. Track procurement metrics including cost savings, supplier performance, benchmarking, and contract compliance. Provide insights and recommendations for process improvements.

Required Qualifications

Education and Experience Bachelor's degree in Business, Supply Chain Management, Engineering, or related field. Minimum 5-7 years of procurement experience, preferably in facility management or related industries. Previous experience managing multi-country procurement operations preferred.

Technical Skills Proficiency in procurement software systems and ERP platforms. Strong analytical skills with advanced Excel capabilities. Knowledge of procurement best practices, contract law, and regulatory compliance in Malaysia and Singapore.

Core Competencies Strong negotiation and communication skills with ability to work effectively across cultures. Excellent project management capabilities with attention to detail. Strong in stakeholders' relationship management.

Preferred Qualifications

Professional procurement certification (CIPS, CPSM, or equivalent). Experience with major procurement processes. Fluency in English required, and Bahasa Malaysia proficiency advantageous.

Reporting Structure

Reports to Regional Procurement Manager

Benefits

This role offers the opportunity to work with a leading global company while managing procurement operations across two dynamic Southeast Asian markets.