ASSISTANT MANAGER, HR & ADMIN

City Properties Sdn Bhd; Kuala Lumpur; On-site; MYR 70,000 - 90,000; Full time

Job summary

A reputable property management company in Kuala Lumpur is seeking a skilled HR Manager to lead and manage the HR and Office Administration Department. The successful candidate will develop and implement HR strategies, oversee payroll management, and ensure compliance with Malaysian labor laws. Candidates should have at least 9 years of HR experience with strong interpersonal skills, analytical abilities, and a proven track record in managing employee relations. This is a great opportunity to contribute to a supportive work environment.

Qualifications

• At least 9 years’ experience in Human Resources with 3 years in an Assistant Manager role.
• Familiar with Malaysian labor laws and HR best practices.
• Strong problem-solving and decision-making aptitude.

Responsibilities

• Lead and manage the Human Resources and Office Administration Department.
• Develop and execute HR strategies, policies, and procedures.
• Oversee payroll management and staff welfare.

Skills

Interpersonal skills

Conflict-solving skills

Analytical skills

Stakeholder management

Education

Bachelor’s Degree in Human Resource Management or Business Administration

Job description

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Key Responsibilities

• Lead and manage the entire Human Resources and Office Administration Department.
• Assist in developing and executing HR strategies, policies, and procedures.
• Recruitment and selection process, including interviewing and onboarding.
• Oversee the payroll management and staff welfare including insurance for GHS & GPA and Health & Safety.
• Manage employee relations, resolve conflicts, and ensure a positive work environment and culture including continue to empower the company’s core values to the employees.
• Performance appraisal and KPI processes and support performance improvement initiatives and plans.
• Coordinate and monitor training and development programs. Manage HRDC funds and training applications for approval.
• Plan and coordinate employee engagement activities such as Team Building, Company Trips, Annual Dinner and any other staff gathering.
• Ensure legal compliance with Labor regulations and internal policies.
• Maintain all HR records and prepare reports on HR metrics, Management Reports, Payroll Reports for Finance Department.
• Support internal and external audits by providing required documentation/reports as requested by Finance Department by coordinate to update and prepare any related reports as needed.
• Monitor all compliance and policies that align with Labor laws, Statutory & Tax regulations and Health & Safety policies.
• Supporting the Head of Departments with the Talent Management, Disciplinary Issues and Performance Management.
• Manage and monitor Administration staffs for Office Administration matters.

Qualification & Experience

• Bachelor’s Degree Holder in Human Resource Management, Business Administration or a related discipline.
• At least 9 years’ experience in Human Resources as preferably in HR Generalist role, at least 3 years of which in an Assistant Manager capacity role.
• Solid understanding of HR functions including Recruitment, Employee Relations, Compensation and Benefits, Training & Development, and Performance management.
• Familiar with Malaysian labor laws, statutory regulations, and HR best practices.
• Strong interpersonal and conflict-solving skills to manage employee relations.
• Experience supporting or coordinating audits and reports, particularly related to HR documentations and for Finance records.
• Resourceful to create talent acquisition and management approaches aligned to current and future organization needs and market conditions.
• Proven track record of consistently supporting the achievement of an organization’s people strategy including Employer branding, employee value proposition & company’s core values.
• Analysis of HR metrics for process improvement.
• Excellent interpersonal skills, as well as excellent oral and written communication skill.
• Ability to engage effectively at all levels of employees with great stakeholder management skills.
• An analytical individual with exemplary system thinking, planning and execution skills and able to handle multiple projects concurrently.
• Strong problem-solving and decision-making aptitude.
• Enjoy creating new initiative and put it into implementation.

Location: Kuala Lumpur City Centre, Kuala Lumpur, MY