Assistant Manager, Group Secretarial

Sime Darby; Selangor; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading corporate organization in Malaysia is seeking a corporate secretary to manage its governance and compliance operations. The successful candidate will coordinate secretarial practices, prepare corporate documents, and ensure regulatory compliance. Candidates should have at least 8 years of relevant experience and be a member of a recognized professional body. The position requires excellent command of English and knowledge of applicable laws and regulations.

Qualifications

• 8 years of relevant working experience in corporate secretarial field.
• Knowledgeable with Bursa’s Main Market Listing Requirements.
• Knowledge of Labuan Financial Services Authority is a plus.

Responsibilities

• Coordinate and administer day-to-day operations of secretarial practices.
• Prepare and finalize corporate secretarial documents.
• Monitor preparation and execution of Group resolutions and policies.
• Manage all pre and post meeting requirements.
• Advise the Division on governance matters.

Skills

Knowledge of Companies Act, 2016

Excellent command in written and spoken English

Familiar with XBRL filings

Education

Membership in relevant professional bodies (e.g., Chartered Secretaries)

Job description

• To support the Head of Function and Superior to carry out related tasks and coordinate the secretarial operations for Sime UMW entities ensuring the effective governance and compliance to relevant laws, regulations and guidelines.
• Named secretary of the Malaysian companies assigned to him/her.
• To support Group Secretarial in managing corporate secretarial work that may be assigned to him/her from time to time.

Job Responsibilities

• Provide in-house secretarial services in coordinating and administering day-to-day operations of secretarial practices in accordance with applicable regulations associated with Sime UMW Division businesses.
• Prepare and finalize all corporate secretarial documents in relation to the companies assigned to him/her, such as resolutions, announcements, statutory documents and correspondences.
• Monitor Sime UMW Division’s preparation, finalization and execution of SDB Group’s resolutions and policies, ensuring full compliance with regulatory requirements and SDB’s governance policies.
• Responsible for managing all pre and post meeting requirements for Sime UMW Board and Management assigned to him/her, ensuring accurate preparation and filing of minutes and action items.
• Advise the Sime UMW Division on the applicable corporate authority required and related governance matters from time to time.
• Coordinate where relevant the preparation of Sime UMW Division’s contributions to the SDB Annual Report / Circular, ensuring adherence to reporting standards.
• Manage the Sime UMW Division Electronic Document Management System (EDMS) to keep proper statutory records for all Sime UMW Division’s businesses and ensure the timely distribution of all corporate documentation.

Job Requirements

• 8 years of relevant working experience in corporate secretarial field.
• A member of Malaysian Institute of Chartered Secretaries and Administration or Malaysian Institute of Accountants or Malaysian Bar or Malaysian Association of Company Secretaries or Malaysian Institute of Certified Public Accountants or Sabah Law Association or Advocates Association of Sarawak or Licensed by the Companies Commission of Malaysia to act / named as Company Secretary.
• Knowledgeable with Companies Act, 2016 and Bursa’s Main Market Listing Requirements.
• Knowledge of Labuan Financial Services Authority is a plus.
• Familiar with XBRL filings.
• Excellent command in written and spoken English.

About Us

Sime is a partner of choice for the world's best brands in the Automotive and Industrial Equipment sectors. We deliver sustainable value to our stakeholders through operational excellence, high performance standards and good corporate governance. Founded in 1910, Sime Darby Berhad today has a workforce of approximately 30,000 employees and a presence in 18 countries and territories across the Asia Pacific region. It is listed on the main market of Bursa Malaysia.