Assistant Manager, Fund Administration, Trustee Depositary Fiduciary Services M/F

CACEIS; Putrajaya; On-site; MYR 80,000 - 110,000; Full time

Job summary

A financial services firm is seeking an Assistant Manager for Fund Administration in Putrajaya, Malaysia. You will oversee quality in Fund Risk Management activities, support your team with training, and collaborate with business stakeholders. The position requires a bachelor's degree and 5-6 years of experience in a relevant field, emphasizing strong technical knowledge in risk management and superior communication skills. This role offers a permanent contract in a dynamic and rewarding environment.

Qualifications

• 3-5 years in fund administration or related fields.
• 5-6 years' experience in the related field.
• Knowledge of UCITS Directives, ESMA guidelines and best practices.

Responsibilities

• Ensure quality of Client Portfolio Compliance activities.
• Provide support to team in production tasks and training.
• Participate in internal discussions and support team growth.
• Monitor operational performance and compliance with rules.

Skills

Technical & financial knowledge of risk management

Knowledge of investment strategies

Knowledge of financial products & derivatives instruments

Strong oral and written communication skills

Analytical thinking

Change management leadership skills

Education

Bachelor Degree / BSc Degree

Tools

Microsoft Excel

ALTO Compliance or equivalent applications

Job description

Assistant Manager, Fund Administration, Trustee Depositary Fiduciary Services M/F

Job title
Assistant Manager, Fund Administration, Trustee Depositary Fiduciary Services M/F

Contract type
Permanent Contract

Job summary

As an Assistant Manager, you are responsible for the quality of the Fund Risk Management Support activities delivered to clients and respect of the deadlines. This function has an impact on multiple locations and clients having funds distributed in Continental Europe. The Supervisor will need experience related to specific risks related to the daily Fund Risk Management Support activity and needs to provide support to the team on production related tasks, training and people development.

Region: Dublin

Working Hours: 9am to 6pm

What will you do?

• Responsible for the quality of the Client Portfolio Compliance activities delivered to clients and respect of the deadlines. This function has an impact on multiple locations and clients having funds distributed in Continental Europe.
• Specific risks related to the daily Client Portfolio Compliance activity.
• Providing support to the team on production related tasks, training and people development.
• Actively participate in internal discussion, forum or meeting, in collaboration with the business stakeholders.
• Actively support the team member on their career development and growth.
• Accountable for the operational performance of the Team through the respect of task allocation and controls.
  Accountable for the respect of the Global and/or Local Rules & Procedures related with the production delivered.
• Accountable for permanent training.
• Breach classification: based on information available in ALTO and peripheral tools, determination if exception is breach (Active or passive) or not. Provide sufficient details to CPC SME to ease the review and validation process.
• Strong Technical & financial knowledge of risk management environment, investment strategies & regulatory framework (UCITS Directives, ESMA guidelines, European national laws applicable to UCIs) & best market practices applicable in continental Europe.
• Strong knowledge of financial products & derivatives instruments.
• Expertise in financial instrument eligibility analysis (target funds, structured products, index, etc.).
• Strong knowledge of cross‑location operations, systems & IT environment, compliant to Rules & Procedures.
• Good awareness on the production and people risk within the team.
• Inputting the comments on the analysis and investigation performed in the system (ALTO).
• Providing assistance to the team members on open breaches.
• Reviewing on the action log and KPI rating and active participant in promotion on the action plan to improve the KPI or scorecard.
• Sending explanation and commentary to the oversight team to review.
• Implement the training plan for the team.
• Provide support when there are issues and working closely with onshore and regulatory requirement.

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Supplementary Information

Nice‑to‑have

• Accounting or business administration qualification desirable.
• Investment Compliance system knowledge desirable.
• ALTO Compliance or equivalent applications.
• Excel and other Microsoft Office applications.

Position location

Geographical area: Asia, Malaysia

City: Putrajaya

Candidate criteria

Minimal education level: Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality: Bachelor Degree

Level of minimal experience: 3-5 years

Experience

• 5-6 years' experience in the related field

Required skills

• Strong Technical & financial knowledge of risk management environment, investment strategies & regulatory framework (UCITS Directives, ESMA guidelines, European national laws applicable to UCIs) & best market practices applicable in continental Europe.
• Strong knowledge of financial products & derivatives instruments.
  Expertise in financial instrument eligibility analysis (target funds, structured products, index, etc.).
• Strong knowledge of cross‑location operations, systems & IT environment, compliant to Rules & Procedures.
• Good awareness on the production and people risk within the team.
• Superior oral and written communication skills.
• Analytical thinker with a strategic approach to the business yet able to make solid decisions under time pressure.
• Proven change management leadership skills.

Languages

English

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