Assistant Manager - Finance & Accounts

Upscale Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prestigious hospitality organization in Kuala Lumpur is seeking an Assistant Manager Finance to oversee financial operations, ensuring compliance and accuracy. The role involves financial reporting, accounts payable, cash flow management, budgeting, and supporting audits. Ideal candidates will have a degree in Accounting or Finance, with 3 to 6 years of related experience in the hotel or hospitality sector. Familiarity with various accounting systems and strong analytical skills are essential for success in this position.

Qualifications

• 3-6 years of accounting or finance experience, preferably in the hotel/hospitality industry.
• Familiar with PMS, POS, and accounting systems.

Responsibilities

• Assist in preparing monthly financial statements and management reports.
• Oversee AP/AR processes ensuring timely payments and billing.
• Monitor daily cash flow, bank balances, and cash transactions.
• Work with F&A to monitor cost percentages and waste.
• Maintain strong internal control procedures and compliance.
• Assist in preparing annual budgets and forecasts.
• Support accurate data entry into PMS and POS systems.
• Supervise and guide junior finance staff.

Skills

Analytical skills

Attention to detail

Communication skills

Cross-functional teamwork

Education

Degree/Diploma in Accounting, Finance, or related field

Tools

Opera

IDS

SUN System

MYOB

SAP

Job description

Job Description: Assistant Manager Finance / Accounts (Hotel Industry)

Department: Finance / Accounts

Position Level: Assistant Manager

Industry: Hospitality / Hotel Operations

Role Summary

Supports the Finance Manager in overseeing the hotel’s financial operations, ensuring accurate reporting, proper controls, compliance, and smooth day-to-day accounting activities. This role plays a key part in financial analysis, month‑end closing, cost management, and audit coordination within a hospitality environment.

Key Responsibilities

1. Financial Reporting & Month-End Closing

• Assist in preparing monthly financial statements, management reports, and variance analysis.
• Ensure timely month-end closing, including reviewing journal entries, accruals, and reconciliations.
• Monitor revenue posting, adjustments, and ensure accuracy of the hotel’s financial data.

2. Accounts Payable & Receivable

• Oversee AP/AR processes, ensuring timely payments, billing, and credit control.
• Verify supplier invoices, payment vouchers, and supporting documents.
• Ensure proper aging analysis and follow‑up on outstanding receivables.

3. Cash Flow & Treasury Management

• Monitor daily cash flow, bank balances, and cash transactions.
• Assist in forecasting cash requirements and managing working capital.

4. Cost Control & Inventory Management

• Work with F&A and Operations to monitor cost percentages, wastage, and stock variances.
• Assist in conducting monthly stock counts and inventory audits.
• Ensure compliance with hotel cost control procedures.

5. Internal Controls & Compliance

• Maintain strong internal control procedures aligned with hotel industry standards.
• Ensure compliance with accounting policies, SOPs, taxation, and statutory requirements.
• Support both internal and external audit exercises.

6. Budgeting & Forecasting

• Assist in preparing annual budgets and periodic forecasts.
• Support analysis of revenue trends, departmental spending, and operational performance.

7. System & Process Management

• Work with relevant departments to ensure accurate data entry into PMS (Property Management System) and POS systems.
• Support system improvements and process enhancement to increase efficiency.

8. Team Support & Coordination

• Supervise and guide junior finance staff on daily tasks and best practices.
• Liaise with other hotel departments (Front Office, F&A, Procurement, HR) to resolve finance-related issues.
• Represent the Finance Manager in meetings when required.

Requirements

• Degree/Diploma in Accounting, Finance, or related field.
• 3‑6 years of accounting or finance experience, preferably in the hotel/hospitality industry.
• Familiar with PMS, POS, and accounting systems (e.g., Opera, IDS, SUN System, MYOB, SAP).
• Good analytical skills, attention to detail, and ability to meet deadlines.
• Strong communication skills and ability to work with cross‑functional teams.