ASSISTANT MANAGER, CORPORATE SECRETARIAL & SUSTAINABILITY

Mazda; Shah Alam; On-site; MYR 80,000 - 110,000; Full time

Job summary

An established automotive company in Shah Alam seeks an Assistant Manager for Corporate Secretarial and Sustainability. This role involves managing corporate governance functions, ensuring compliance with statutory obligations, and implementing sustainability strategies that align with ESG objectives. A minimum of 10 years of corporate secretarial experience, including 5 years in a publicly listed company, along with a strong command of English and Bahasa Malaysia, is required. This position offers opportunities for growth in a dynamic environment.

Qualifications

• 10+ years' experience in corporate secretarial practice.
• 5+ years in a publicly listed company.
• In-depth knowledge of the Companies Act 2016 and market listing requirements.

Responsibilities

• Manage corporate secretarial functions with compliance.
• Implement sustainability strategies supporting ESG objectives.
• Assist in sustainability reporting and supplier self-assessment.

Skills

Excellent communication skills

Detail-oriented

Knowledge of company secretarial practices

Bilingual (English and Bahasa Malaysia)

Education

Member of MAICSA

Job description

ASSISTANT MANAGER, CORPORATE SECRETARIAL & SUSTAINABILITY

• Manage all corporate secretarial functions and provide support to Management or Superiors on governance and compliance-related matters.
• Ensure timely and accurate lodgement of statutory forms, returns, and reports in line with regulatory obligations.
• Uphold and promote best practices in corporate governance and ensure compliance with relevant statutory and regulatory requirements.
• Review statutory documents, company returns, and other secretarial documentation to ensure accuracy and compliance.
• Draft board papers, resolutions, and minutes for Board, Board Committee, and Shareholders' meetings.
• Coordinate, organize, and attend Board, Board Committee, and Shareholder meetings, ensuring all requirements are met.
• Assist in the preparation and compilation of the Company's Annual Reports.
• Maintain and update statutory records, registers, and corporate information in a timely and organized manner.
• Perform any other duties assigned by Management or Superiors, including multi-tasking across relevant areas as and when required.

Sustainability

• Implement sustainability strategies that support the Company's ESG sustainability objectives.
• Coordinate with relevant departments and operating units within the Group to monitor the target achievement of all deliverables.
• Assist in the preparation of sustainability reporting in alignment with reporting standards and frameworks and in compliance with the relevant regulatory requirements.
• Assist in the conduct of the Group's annual supplier self-assessment.
• Support the preparation of the external assurance of the sustainability process and data.
• Develop and implement communication plans to promote sustainability awareness and to inculcate sustainability ownership through sustainability programs.
• Lead the team in the compilation & verification of sustainability performance data.
• Prepare sustainability-related presentations, reports, and ESG rating updates for both internal and external consumption.

REQUIREMENTS

• A member of MAICSA
• Minimum of 10 years' experience in corporate secretarial practice, including at least 5 years in a publicly listed company.
• Excellent communication skills with a strong command of English and Bahasa Malaysia, both spoken and written.
• Computer literate, detail-oriented, and highly meticulous in documents and compliance matters.
• In-depth knowledge of company secretarial practices, the Companies Act 2016, Main market listing requirements of Bursa Malaysia Securities Berhad, and other relevant laws and regulations.