Assistant Manager & Contracts & Commercial

GAMUDA; Bayan Lepas; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading Malaysian construction firm is seeking a Contract Administrator in Penang to oversee post-contract administration duties for construction projects. You will engage in procurement, tendering and ensure compliance with contract terms. Ideal candidates must have a degree in Quantity Surveying and at least 3-4 years of relevant experience. Join a dynamic team focused on delivering quality projects and maintaining high standards in contract compliance.

Qualifications

• At least 3–4 years handling post-contract administration.
• Proven exposure to procurement, tendering, and contract administration.
• Experience working with JKR and/or PAM contracts.

Responsibilities

• Administer all pre and post contract administration duties for construction projects.
• Prepare tender documentation and evaluate bids.
• Assist in managing variations and contractual claims.

Skills

Leadership

Accountability

Decision making

Problem solving

Strategic Thinking

Interpersonal Skills

Education

Degree in Quantity Surveying, Building Science, Construction Management or equivalent field

Job description

Overview

Job Summary

To administer and assist all pre and post contract administration duties for all types of construction projects. To lead and/or assist on pre-qualification and tendering exercise, provide advice and guidance on administration procedures (Procurement, Contract, S4Hana, Autodesk & ISO Compliances), preparation of tender documentation including its evaluation and award recommendation. Preparation of subcontracts including management of variations, contractual claims and final account.

Key Responsibilities

• Adhere to Superior/Management’s directive, instruction, delegation and advice.
• As and when required by the Management, to prepare report, presentation deck and any form of documents including presentation to the management, follow-up, updates etc., all up to satisfactory of the Management.
• To lead on special missions (administrative, contract and commercial related matters) as and when instructed by the Management.
• Assist/Prepare BQ, preambles, approximate quantity cost estimation, preliminary tender estimate and other cost related studies including cost plan analysis.
• Assist/Prepare pre- and post-contract on-line filing system/matrix and ensure all up-to-date data/documents are stored.
• Assist/Prepare Procurement Plan and ensure timely award of subcontracts.
• Provide input/advise on procurement strategy (packages, subcontract, materials or labor only, lumpsum or re-measurement, LAD computation & etc.).
• Assist/Prepare to identify, pre-qualify and finalize pre-qualification of sub-contractors.
• Assist/Prepare subcontract procurement in-line with Management System Procedures/ISO, Autodesk, S4Hana and other digital platform’s requirements.
• Full understanding of main-contract and subcontract’s documents and conditions of contract.
• Familiar with common form of contract such as JKR (Build / Design and Build) and PAM (with Qty and without Qty).
• Provide input/advise the project team on contractual risks and ensure full compliances of contract’s term and conditions including timely submission of IPA, VO, contractual claim notices & etc.
• Manage subcontract terms and conditions including timely IPC issuance, variation and contractual claim notices, work progress delay and late completion notices, deduct/set off notices, wastage control, expiring of subcontract period, CPC, CMGD etc
• Review and update sub-contract conditions to incorporate latest requirements.
• Provide input/advise on contractual related matters (tender and procurement documents, deed of Assignment & Novation).
• Draft contractual related documents/letters.SRS Consortium Sdn Bhd
• Propose, provide input, advise, implement and adhere to Contracts & Commercial quality procedures(ISO compliances).
• Attend to quality audit and ensure zero NCR (limited to observation(s) only if unavoidable).
• Propose, provide input, advise and implement cost control system and prepare cost control report.
• Manage, monitor & co-ordinate with PMD, D&T and others up to full settlement of project contractual claims, variation orders and Final Account.
• Attend to administrative and project related meetings (internal and external).
• Provide supervision, guidance and technical advice to Senior QS and QS.
• To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and workplace as required by the company.
• To register and attend at least one training/class (internal or external) per annum.
• Strong interpersonal skills.
• Any other duties that may be assigned from time to time by superior/management.

Qualifications

• Degree in Quantity Surveying, Building Science, Construction Management or equivalent field.

Skills & Abilities

• Leadership
• Accountability
• Decision making
• Problem solving
• Strategic Thinking
• Interpersonal Skills
• Gamuda’s Five Core Values

Experience

• At least 3–4 years handling post-contract administration (subcontracts, IPC, VO, claims, Final Account).
• Proven exposure to procurement, tendering, and contract administration.
• Experience working with JKR and/or PAM contracts (Build, Design & Build).
• Demonstrated ability to supervise or guide QS / Senior QS.