Assistant Manager

MGB Berhad; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading property development company in Selangor is seeking an Executive Assistant to manage office operations and support senior management. The successful candidate will have a Bachelor's degree and at least 5 years of relevant experience, with strong communication skills in English and Bahasa Melayu. This role provides exposure to diverse projects and business decisions, offering growth in operational excellence and strategic thinking.

Benefits

Direct involvement in business operations

Opportunity to work closely with management

Exposure to diverse projects

Qualifications

• At least 5 years of related working experience.
• Strong communication skills in English & Bahasa Melayu.
• Mandarin is a plus.

Responsibilities

• Manage office operations and improve efficiencies.
• Provide executive and delivery support for management actions.
• Coordinate communication across departments and stakeholders.

Skills

Execution skills

Problem-solving mindset

Organizational skills

Communication skills

Education

Bachelor Degree in Property Development / Real Estate Management / Business Studies / Administration / Management / Quantity Survey

Job description

Job Description

• Office Management
• Review and assess incoming documents, memos, and communication; distribute or escalate as appropriate.
• Maintain a secure and organized filing system for confidential and sensitive materials.
• Ensure smooth daily office operations and identify areas for efficiency improvements.
• Executive & Delivery Support
• Track action items and ensure timely follow-ups on behalf of management.
• Prepare management dashboards, status updates, and progress trackers for ongoing initiatives.
• Monitor KPIs and project milestones, highlighting risks or delays proactively.
• Provide administrative and executional support during meetings, workshops, and management reviews.
• Strategic & Industry Support
• Conduct research, compile data, and prepare briefing notes to support internal and external engagements.
• Provide input and feedback on key strategic documents, initiatives, and industry-related matters.
• Track industry news, regulatory updates, and competitor activities to inform management decisions.
• Develop concise summaries and insights for management briefings and presentations.
• Stakeholder Liaison
• Coordinate communication and ensure seamless interaction across departments, partners, and key stakeholders.
• Serve as a point of contact between management and external parties, ensuring clear and professional communication.
• Support relationship management with agencies, regulators, consultants, and partners.
• Special Projects & Ad-hoc Support
• Assist in planning, coordination, and execution of special projects or initiatives as assigned by management.
• Support management in cross-functional or high-priority tasks requiring agility and discretion.
• Undertake problem-solving and troubleshooting responsibilities as challenges arise.
• Provide flexible, hands-on support in areas outside the usual scope to achieve organizational goals.
  
  

What We’re Looking For

• Strong execution skills with a focus on accuracy and speed.
• Problem-solving mindset and ability to work under pressure.
• Highly resourceful and proactive in finding solutions.
• Organized, disciplined, and committed to follow-through.
  
  

Job Requirement

• Candidate should possess a Bachelor Degree in Property Development / Real Estate Management / Business Studies / Administration / Management / Quantity Survey.
• Preferably at least 5 years of related working experience.
• Strong communication skills in English & Bahasa Melayu (Mandarin is a plus).
• 1 Permanent / Full Time positions available
  
  

Why Join Us?

• Direct involvement in business operations and decision support.
• Opportunity to work closely with the management and leadership team.
• Exposure to diverse projects and real-world problem solving.
• Growth in both operational excellence and strategic thinking.