Assistant HR & Admin Manager

AnSheng Technology (Malaysia) Sdn. Bhd.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology company in Malaysia is hiring for an HR role to manage comprehensive HR functions, including recruitment, payroll, and compliance with statutory obligations. The ideal candidate will facilitate employee orientation, maintain HR documentation, and promote a positive workplace culture. This position involves coordinating with management on job descriptions and handling employee relations effectively. Candidates should have a strong HR background and excellent communication skills.

Qualifications

• Experience in HR functions including recruitment and payroll administration.
• Familiarity with compliance and statutory obligations.
• Strong communication skills for employee orientation and relations.

Responsibilities

• Assist in executing HR functions, including recruitment and payroll.
• Conduct orientation for new employees and monitor confirmation processes.
• Coordinate job descriptions and maintain organizational charts.

Job description

Responsibilities

• Assist in executing comprehensive HR functions including recruitment, payroll administration, compensation & benefits, training & development, and performance management.
• Conduct orientation for new employees and monitor employee confirmation processes, including maintaining induction records and custody lists.
• Coordinate with management to update job descriptions for new roles or changes in existing job scopes.
• Maintain up-to-date organizational charts and job descriptions.
• Manage foreign workers and expatriate applications, including coordination with relevant government departments.
• Handle renewal of passports, work permits for foreign workers, and repatriation processes.
• Represent the company at Labour Office, Immigration Department, Ministry of Home Affairs (KDN), and other related government agencies.
• Ensure accurate and timely payroll processing including record keeping, computation of statutory contributions such as EPF, SOCSO, PCB, and submission of EA and Form E in compliance with statutory deadlines.
• Maintain and update HR databases to reflect current statutory obligations, rules, and regulations.
• Ensure timely renewal of employee insurance in line with company policy.
• Assist the Manager in enforcing company policies, rules, and regulations.
• Review and recommend improvements for HR-related Standard Operating Procedures (SOPs).
• Handle employee grievances, disciplinary cases and termination procedures in a professional and timely manner.
• Maintain organized and secure filing systems for all HR documentation and records to ensure easy retrieval and traceability.
• Develop and promote programs that foster a positive corporate culture, driving continuous improvement and change.
• Manage employee relations activities including conflict resolution and promoting harmonious workplace environment.
• Perform any other duties assigned by the superior or management.