Assistant Facilities Manager (HQ), Kuala Lumpur

Sepadu Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A facilities management company in Kuala Lumpur is seeking an Assistant Facilities Manager to support the Facilities Manager in operations, maintenance, and compliance. The ideal candidate will have at least 5 years of relevant experience and strong leadership skills. Key responsibilities include supervising operations, managing budgets, and ensuring safety compliance. This full-time position offers an opportunity to contribute to facilities excellence.

Qualifications

• Minimum of 5 years of experience in facilities management or engineering, with at least 2 years in a supervisory role.
• Strong knowledge of building systems (HVAC, electrical, plumbing, fire protection, utilities).
• Good understanding of preventive maintenance and CMMS systems.

Responsibilities

• Assist the Facilities Manager in planning, coordinating, and supervising all facility operations and maintenance activities.
• Provide leadership and guidance to facilities staff and contractors.
• Monitor the performance of critical building systems.

Skills

Leadership

Communication

Problem-solving

Education

Bachelor’s degree in Mechanical, Electrical, Building Services, or related field

Master’s degree in Facilities Management

Job description

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

About the job Assistant Facilities Manager (HQ), Kuala Lumpur

Job Title: Assistant Facilities Manager (HQ)

Report To: Facilities Manager

Department: Facilities Management

Location: Kuala Lumpur

Job Type: Full Time

Employment Status: Contract of Service

Job Summary:

To support the Facilities Manager in overseeing the operation, maintenance, and improvement of facility systems, utilities, and services. The role ensures smooth day-to-day facilities management, supervises the facilities team, and assists in managing contractors, budgets, and compliance requirements across assigned sites.

Key Responsibilities:

• Assist the Facilities Manager in planning, coordinating, and supervising all facility operations and maintenance activities.
• Provide leadership and guidance to facilities engineers, technicians, and contractors to ensure operational excellence.
• Support the development and implementation of preventive and corrective maintenance programs.
• Monitor the performance of critical building systems (HVAC, electrical, mechanical, plumbing, fire protection, utilities).
• Ensure proper execution of facilities-related projects, renovations, and upgrades.
• Support in managing service contracts, vendors, and procurement for facilities-related work.
• Monitor facility operating budgets, track expenditures, and assist in cost optimization initiatives.
• Ensure compliance with workplace safety, environmental, and regulatory standards (e.g., OSHA, ISO, local authorities).
• Provide support in developing mid- to long-term facilities strategies, including reliability and sustainability initiatives.
• Assist in preparing reports, documentation, and records (maintenance logbooks, energy consumption, compliance audits).
• Coordinate with other sites to monitor and provide facilities support where required.
• Act as the Facilities Manager’s delegate in his/her absence.

Qualifications & Requirements:

• Bachelor’s degree in Mechanical, Electrical, Building Services, or related field.
• Master’s degree in Facilities Management (preferred).
• Minimum of 5 years of experience in facilities management or engineering, with at least 2 years in a supervisory role.
• Strong knowledge of building systems (HVAC, electrical, plumbing, fire protection, utilities).
• Experience in managing contractors, vendors, and project delivery.
• Good understanding of preventive maintenance and CMMS systems.
• Strong leadership, communication, and problem-solving skills.
• Knowledge of workplace safety, environmental, and regulatory requirements.

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.