Assistant Facilities Manager

JLL; Bayan Lepas; On-site; MYR 45,000 - 60,000; Full time

Job summary

A leading global real estate services firm in Malaysia is seeking an Assistant Facilities Manager to oversee site operations in Bayan Lepas, Penang. The candidate will manage building facilities, ensure compliance with regulations, and initiate strategies to reduce operational costs. Applicants should possess a bachelor's degree in engineering or facilities management, or equivalent experience. Strong management and organizational skills are required for success in this role.

Qualifications

• Min. bachelor’s degree in engineering, facilities management or 5 years’ experience in relevant fields.
• Experience in building management is an advantage.
• Excellent management and organizational skills.

Responsibilities

• Responsible for site facilities operation.
• Ensure compliance with all governmental regulations.
• Manage day to day operations and service delivery.
• Initiate strategies to reduce building operation costs.
• Coordinate with key stakeholders for smooth program delivery.

Skills

Management skills

Organizational skills

Client relationship management

Problem-solving

Compliance knowledge

Education

Bachelor’s degree in engineering, facilities management

Job description

JLL Supports The Whole You, Personally And Professionally.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

We are looking for : Assistant Facilities Manager

Location: Bayan Lepas, Penang

Responsibilities

• Responsible for site facilities operation.
• Establish Building Employment services Operational procedures and roll out for site staff.
• Responsible for delivery of services in accordance with Client Management SLA.
• Ensure compliance with all governmental regulations.
• To ensure providing comprehensive process management with a focus on continuous improvement and enhancing CPI/KPI deliverable with the application of Best Practices and drive standardization across functional.
• Ensure develop and deliver CCR and DPOR list as per agreed datelines.
• Initiative strategies to reduce the building operation repair cost and improvement plan for further cost reduction.
• Able to manage and run the operation within the allocated budget.
• Manage all in house/contract vendors to carry out the job as per SLA.
• Initiate and maintain Preventive Management Program.
• Responsible for following up BAC/AR closure as per SLA Operation improvement. (To manage day to day operation and issues arise).
• Execute minor projects and coordinate with contractors/vendors.

Client/Stakeholder Management

• Manage the key client team representatives effectively to ensure that expected service levels are achieved.
• Build strong working relationships with key client representatives.
• Coordinate with stakeholders to ensure smooth delivery of programs and procedures.

Procurement & Vendor Management

• Review the service practices of in house/contractors to deliver quality work practices and documentation.

Risk Management

• Protect the health and safety of staff and others.
• Ensure compliance with JLL programs and audit programs.

Site Operations

• Plan and take responsibility for smooth operations of all Civil works pertaining to the facility.
• 24/7 emergency call support and site attendance is required.
• Manage building scope and projects to ensure the quality and deliverables within the stipulated time.
• Develop and implement innovation programs and processes that reduce costs, increase productivity and savings.
• Achieve Key Performance Indicators and Service Level Agreement targets.
• Emergency Call Out.
• Stand by 24*7 for all emergency call outs and prepare incident reports.
• Coordinate appropriate action for rectification including preliminary analysis of fault.

Education and experience

• Min. bachelor’s degree in engineering, facilities management /or 5 years’ experience in facilities, property management, hospitality or related field.
• Experience working in building management will be an added advantage.
• Excellence management and organizational skills, and good at meeting deadlines.

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.