Assistant Director of Event

PARKROYAL A'Famosa Melaka Resort; Malacca City; On-site; MYR 150,000 - 200,000; Full time

Job summary

A prestigious resort in Malaysia is seeking an experienced Event Manager to oversee planning, organizing, and executing various events. The ideal candidate will have 3-6 years of experience in event management, strong organizational skills, and proven budget management expertise. Responsibilities include managing on-site operations, coordinating with vendors, and ensuring events align with organizational goals. This is a great opportunity for someone who thrives in a dynamic environment and is passionate about delivering exceptional experiences.

Qualifications

• 3–6 years of progressive experience in event planning or management.
• Proven experience managing multiple events and deadlines simultaneously.
• Experience managing budgets and working with vendors.

Responsibilities

• Assist in planning and executing a portfolio of events.
• Manage on-site event operations and staff coordination.
• Develop and manage event budgets, tracking expenses.

Skills

Organizational skills

Communication skills

Problem-solving skills

Budget management

Interpersonal skills

Education

Bachelor’s degree in Event Management or related field

Tools

Event management software

CRM systems

Registration platforms

Job description

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Assist in planning, organizing, and executing a portfolio of events (e.g., conferences, galas, meetings, fundraisers, launches, internal events)

Serve as event lead for assigned programs, managing timelines from concept through post-event evaluation

Ensure events align with organizational goals, brand standards, and audience expectations

Project & Budget Management

• Develop and manage event budgets; track expenses and ensure cost control
• Assist with contract negotiation and vendor procurement
• Maintain detailed event timelines, run-of-show documents, and checklists
• Supervise and train event coordinators, interns, temporary staff, or volunteers as assigned
• Act as point of contact for vendors, venues, and external partners
• Coordinate cross-functionally with marketing, development, communications, facilities, and leadership teams
• Support event strategy development and annual planning
• Collect and analyze post-event feedback, attendance data, and ROI metrics
• Recommend improvements to processes, tools, and attendee experience

On-Site Event Management

• Manage on-site event operations, including staff coordination and issue resolution
• Serve as escalation point during events to ensure smooth execution

Qualifications

Required

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or related field (or equivalent experience)
• 3–6 years of progressive experience in event planning or event management
• Proven experience managing multiple events and deadlines simultaneously
• Strong organizational, communication, and problem-solving skills
• Experience managing budgets and working with vendors

Preferred

• Experience leading or supervising staff
• Familiarity with event management software, CRM systems, and registration platforms
• Knowledge of accessibility, risk management, and safety best practices
• Experience with high-profile, large-scale, or complex events
• Excellent attention to detail and time management
• Calm, adaptable, and solution-oriented under pressure
• Strong interpersonal and stakeholder management skills
• Ability to work evenings, weekends, and travel as required
• Hybrid/On-site (as applicable)
• Occasional lifting, standing, and extended hours during events

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What\'s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years\' experience do you have as an Assistant Director?
• How many years\' experience do you have in event management?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?
• Are you willing to undergo a pre-employment background check?

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