Assistant Course Coordinator

The Academy of Family Physicians of Malaysia; Putrajaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading educational body in Putrajaya is looking for a Programme Coordinator to assist with planning, logistics, and documentation for the ATFM programme. The ideal candidate should have a diploma in a relevant field and possess strong organizational, communication, and time-management skills. Responsibilities include coordinating workshops, maintaining trainee data, and assisting with event organization. This position offers an opportunity to work independently and collaboratively within a team in a dynamic environment.

Qualifications

• Diploma in Administration, Education, Healthcare, Social Sciences, or a related field.
• Good organizational and time-management skills with attention to detail.
• Good communication skills, both written and verbal.

Responsibilities

• Assist with planning and logistics for workshops.
• Prepare attendance sheets and claims forms.
• Maintain and update trainee progress data.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Event coordination

Education

Diploma in Administration, Education, Healthcare, or related field

Job description

The Academy of Family Physicians of Malaysia – Putrajaya, Putrajaya

ATFM Programme Planning & Workshops (All Intakes)

• Planning & Logistics: Assist with planning and logistics, including booking venues, setting up Zoom links, scheduling workshop dates, and preparing workshop timelines.
• Invite and confirm speakers and mentors for each session.
• Assist in preparing and submitting program notices, CPD applications, and related documents for approval.
• Send email announcements and reminders to trainees, mentors, and speakers.

Documentation & Records

• Prepare attendance sheets and claims forms.

Research Module & Trainee Progress Monitoring

• Maintain & update trainee progress data throughout the two-year ATFM programme.
• Assist in monitoring and tracking assignment submissions, KFP marking, video exam and examiner payments.

Certification & Completion (Upon Completion of Course)

• Prepare both soft and hard copy ATFM completion certificates for trainees upon successful completion of the program.
• Assist in verifying claims and honorarium requests.
• Process mentor/examiner/module-writer payments.
• Support the processing of approved payments and ensure fee tracking and documentation.

Other Related Tasks as/and when required

• Assist in organising Academy workshops, events or exams as required.

Job Requirements

• Diploma in Administration, Education, Healthcare, Social Sciences, or a related field.
• SPM holder with at least 3 years related experience may be considered.
• Good organisational and time-management skills with attention to detail.
• Good communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Good in Microsoft Office (Word, Excel, PowerPoint) and comfortable using online platforms such as Zoom or Google Drive.
• Experience in administrative support, academic programmes, training, or event coordination is an added advantage.
• Positive attitude and willingness to learn.

Interested candidates are invited to apply online, write in or fax-in detailed resume together with copies of certified diplomas, certificates, etc, and a passport-size photograph (nr) to:

Academy of Family Physicians of Malaysia
Unit 3.11, Level 3, Medical Academies Malaysia,

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