Assistant Business Administration

DKSH Group; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational company in Petaling Jaya is looking for a reliable Administrative Support staff for a 6-month contract. Responsibilities include maintaining office supplies, handling invoices, and assisting with general business administration. The ideal candidate should have a Diploma in Business Administration and strong skills in Microsoft Office, attention to detail, and the ability to multitask in a dynamic environment. This role offers exposure to various administrative functions and requires excellent interpersonal skills.

Qualifications

• Minimum 6 months of experience in administrative roles.
• Strong writing and communication skills required.
• Detail-oriented and capable of multitasking.

Responsibilities

• Provide clerical support for various business functions.
• Track inventory management and conduct audits.
• Maintain office and outlet supplies and equipment.
• Ensure confidentiality and security of files.
• Coordinate schedules and meetings.

Skills

Administrative Writing Skills

Office Administration Procedure

Microsoft Office Skills

Analytical

Attention to Details

Excellent interpersonal skills

Education

Diploma in Business Administration or relevant discipline

Tools

Microsoft Office

Job description

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Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)
Under subsidiary company - Famous Amos Malaysia Sdn Bhd

General Responsibilities

• To focus on wastage control report and provide focus on rectification.
• To focus on inventory management by tracking on pilferage report and focus on non-performing outlets.
• To lead Field executives to conduct weekly, monthly audit count to stabilize inventory management and curb unhealthy practices.
• Maintain list of user ID in POS - create, grant access, change password, and updates of location access etc.
• Check sales transactions versus collections and liaise with Finance often.
• Pack and distribute stationeries and documents to all outlets.
• Generate and compile data for respective departments.
• Maintain and handle office and outlet supplies.
• Maintain and handle office and outlet equipment.
• Ensuring the confidentiality and security of files and filing systems.
• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information.
• Monitoring and process landlord billing and invoices

Functional Skills and Knowledge

• 6 months contract role
• Administrative Writing Skills
• Office Administration Procedure
• Microsoft Office Skills
• Analytical
• Attention to Details
• Accuracy
• Multitask
• Excellent interpersonal skills
• Microsoft Office basic
• Accuracy and multitask

Education

• Diploma in Business Administration or relevant discipline/professional qualification