Archives Assistant (University Archives) (at the rank of Library Assistant)

Teacher of Arts (High school) Philosophy of the Arts (HKU); Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading university is seeking an Archives Assistant to support the daily operations of the University Archives. You will assist with managing records, handling enquiries, and ensuring proper archival practices. Ideal candidates have a Bachelor's degree in History or a related field, relevant work experience, and strong organizational skills. This is a full-time position with a competitive salary and benefits.

Benefits

Contract-end gratuity

University contribution to retirement scheme

Annual leave

Medical benefits

Qualifications

• Bachelor Degree in History, preferably in Archives and Records Management.
• Some relevant work experience in an archival setting.
• Good command of written and spoken English and Chinese.

Responsibilities

• Support daily operations of the University Archives.
• Assist in managing the Records Centre.
• Help with general enquiries and research bookings.

Skills

Communication skills

Organizational skills

Multitasking

Software literacy

Education

Bachelor Degree in History or related field

Tools

MS Office

Job description

Overview

Archives Assistant (University Archives) (at the rank of Library Assistant) in the University Libraries. Ref.: 533196. Work type: Full-time. Department: University Libraries (40100).

Hong Kong

Role

Reporting to the Senior Archives Assistant, the appointee will support the daily operations of the University Archives within the Archives and Special Collections (ASC).

Key Responsibilities

• Assist in the daily operation of the University Archives;
• Support the Archivists and Senior Archives Assistant in managing the off-site Records Centre;
• Assist in cross-departmental records transfer, processing, and shelf management of Archives and off-site Records Centre following international standards (ICA, ISO, BSI);
• Act as front of house to help with handling general enquiries, research bookings, retrieval and return of materials, and guiding researchers in their use of materials;
• Supervise the environmental control, handling and security of our Archives and Records Centre, report and react swiftly to any concerns of the space;
• Liaise with Library Administration and Estates Office regarding facilities management of on-site and off-site repositories;
• Assist in processing, cataloguing, digitization and basic maintenance of our finding aids including ArchivesSpace, Digital University Archives and departmental homepage;
• Assist in collecting digital contents produced by and relating to the University of Hong Kong using Archive-It;
• Assist in generating, collecting, and compiling statistics;
• Assist in processing and cataloging archival materials, including the use of ArchivesSpace; and
• Assist in preparation for teaching and outreach activities, including seminars, lectures and exhibitions.

Qualifications And Qualities

• A Bachelor Degree in History, preferably in Archives and Records Management, or a related field;
• Some relevant work experience, preferably in an archival setting or similar roles;
• Basic knowledge and concept of records;
• Good command of written and spoken English and Chinese (Cantonese and Mandarin);
• Strong computer software literacy (such as MS Office);
• Ability to work independently and handle multitasking;
• Strong organizational skills and attention to detail; and
• Capability to manage an archival box up to 15kg.

Applicants who have responded to the previous advertisement (Ref: 532508) need not re-apply.

What We Offer

The appointment will be made on a fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

How To Apply

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will commence as soon as possible and continue until October 15, 2025, or until the post is filled, whichever is earlier.

Advertised: Sep 16, 2025 (HK Time)

Applications close: Oct 15, 2025 (HK Time)

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