Administrative Specialist/Assistant

LumeMinds Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local company is seeking an experienced Administrative Support professional in Subang Jaya, Malaysia. The role involves basic bookkeeping, managing schedules, and providing assistance with various administrative tasks. Candidates should hold a diploma in Business Administration and have 1-3 years of related experience. Familiarity with Microsoft Excel and proficiency in accounts payable and financial management are essential. This position offers full-time hours in an office environment, with potential for remote work.

Qualifications

• 1-3 years of administrative or financial experience.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Manage scheduling, correspondence, and documentation.
• Assist in project coordination and data management.
• Handle phone calls and inquiries professionally.
• Maintain filing systems and office supplies inventory.
• Support team members with various tasks as needed.
• Manage billing, accounts receivable, perform audits, and ensure compliance.

Skills

Basic bookkeeping skills

Familiarity with Microsoft Excel

Proficient in Accounts Payable

Financial Management

Budgeting

Quickbooks

Detail-oriented

Organized

Strong analytical skills

Education

Diploma in Business Administration or related field

Job description

Responsibilities

• Basic bookkeeping skills and familiarity with Microsoft Excel.
• Provide administrative support to ensure efficient operation of the office.
• Manage scheduling, correspondence, and documentation.
• Assist in project coordination and data management.
• Handle phone calls and inquiries professionally.
• Maintain filing systems and office supplies inventory.
• Support team members with various tasks as needed.
• Responsibilities and Duties: Manage billing, accounts receivable, perform audits, and ensure compliance.
• Working Conditions: Office environment, full-time hours, potential for remote work.

Qualifications

• Educational Qualifications: Diploma in Business Administration or related field.
• Experience Level: 1-3 years of administrative or financial experience.
• Skills and Competencies: Proficient in Accounts Payable, Financial Management, Budgeting, and Quickbooks.
• Qualities and Traits: Detail-oriented, organized, and strong analytical skills.