Administrative Manager

Dupoin Grand; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading international company in Kuala Lumpur is seeking an experienced Administrative Assistant to provide dedicated support to the Director. The ideal candidate must be bilingual in Chinese and English, have at least 5 years of experience in administrative management, and possess strong coordination skills. This role offers a competitive salary, performance bonuses, and opportunities for career growth within a fast-paced environment.

Benefits

Competitive basic salary

Performance bonuses

Career growth opportunities

Qualifications

• Minimum 5 years of relevant experience in administrative management and senior assistant/secretarial roles.
• Experience supporting C-level executives is an advantage.
• Ability to start work on short notice.

Responsibilities

• Provide dedicated support to the Director, including calendar management and meeting coordination.
• Prepare and manage correspondence, reports, and presentations.
• Coordinate vendor communications and office procurement.
• Support adherence to internal policies and corporate governance standards.

Skills

Bilingual (Chinese & English)

Strong coordination and communication skills

High professionalism with confidentiality awareness

Proactive problem-solving

Attention to detail

Education

Bachelor’s degree

Job description

Provide dedicated support to the Director, including calendar management, meeting coordination, and travel arrangements.

Prepare, review, and manage correspondence, reports, presentations, and confidential documents.

Act as the key point of contact between the Director, senior management, and internal / external stakeholders to ensure effective communication and timely follow up.

Administrative Coordination

Support the smooth day-to-day administrative operations of the office to maintain a professional and organized working environment.

Coordinate vendor communications, office procurement, and supplies as required.

Assist in monitoring administrative expenses and documentation to ensure accuracy and compliance.

Reporting & Documentation

Assist in preparing and compiling management reports and other administrative documentation for the Director.

Maintain proper filing systems, records, and document control in accordance with company policies.

Ensure timely circulation of internal communications, notices, and management instructions.

Meeting & Stakeholder Support

Coordinate meetings, prepare agendas, record minutes, and track action items for follow up.

Facilitate internal collaboration across teams and departments to support smooth office operations.

Liaise with external parties as required to support the Director’s functions and organizational requirements.

Compliance & Governance Support

Support adherence to internal policies, procedures, and corporate governance standards.

Assist in audits, inspections, and management reviews by providing required documentation and coordination.

Communicate with clients, colleagues, and other professionals to facilitate desired outcomes.

Stay updated on internal procedures, and regulatory requirements, to ensure accurate, efficient, and compliant operational support.

Work well with team members and other departments to ensure smooth communication.

Additional Duties

Perform any other responsibilities as required by management.

Job Requirement

Bilingual (Chinese & English): Business-level proficiency in written and spoken communication, including documentation and meeting interpretation.

Education & Experience: Bachelor’s degree or above with minimum 5 years of relevant experience in administrative management and senior assistant/secretarial roles. Experience supporting C-level executives and China company is an advantage.

Location & Availability: Based in Kuala Lumpur and able to start work within short notice.

Core Competencies

Strong coordination and communication skills in fast-paced environments.

High professionalism with strong confidentiality awareness.

Proactive, able to anticipate needs and solve problems independently.

Well-organized with strong attention to detail in schedules and processes.

What We Offer

Competitive basic salary and performance bonuses

Direct reporting to the General Manager with exposure to core operations.

Career growth opportunities in a fast-growing international environment.