Administrative Executive

Shinjiru Technology; Kuala Lumpur; On-site; MYR 30,000 - 40,000; Full time

Job summary

A leading technology firm in Kuala Lumpur is looking for a dedicated HR and Administrative Officer to handle on-boarding processes, maintain employee records, and manage office supplies. The ideal candidate should hold a Diploma, be bilingual in English and Bahasa Malaysia, and have proficiency in Microsoft Office. Candidates should have a minimum of one year of experience in related roles and demonstrate good communication and organizational skills. This position offers a dynamic work environment with immediate start preferred.

Qualifications

• At least 1 year(s) of working experience in the related field is required.
• Able to start work immediately is an advantage.

Responsibilities

• Handle on-boarding and off boarding processes.
• Maintain staff attendance and leave applications.
• Support overall HR needs of the company.
• Manage office supplies and vendor coordination.
• Perform general administrative functions.

Skills

Good written and spoken in both English & Bahasa Malaysia

Proficient in Microsoft Office applications

Good working attitude and communication

Able to maintain high confidentiality

Ability to work independently

Able to work under pressure

Education

Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Job description

Responsibilities

• Handling On-boarding process. Prepare for new staff onboarding checklist & company assets allocation.
• Handling Off boarding process. Exit interview and handover checklist.
• Always updates & maintain staff attendance/ leave application is tally with the HR software system.
• Collaborate & assist in all company activities.
• Support in overall HR needs, programs, and services of the company in line with company policies and programs.
• Full responsible in office needs: office maintenance, cleanliness, and appearance. Ensure the office adheres to the latest cleanliness requirements.
• Full responsible for all the offices’ supplies and vendors, ensure the inventories are updated.
• Coordinate with vendors/suppliers in sourcing items as well as for cost efficiency.
• Support in staff requisition such as IT equipment/accessories requested.
• Responsible for the full scope of general administrative functions of the company including the renewal of permits, licenses, expatriate etc.
• Other ad-hoc and administrative duties including and not limited to HR and Admin tasks assigned by the Superior.

Qualifications

• Minimum requirement of Diploma holders or the equivalent of any discipline.
• Good written and spoken in both English & Bahasa Malaysia languages.
• Proficient in Microsoft Office applications such as Microsoft Word, Excel, PowerPoint, Visio etc.
• At least 1 year(s) of working experience in the related field is required for this position.
• Good working attitude and communication.
• Able to maintain high confidentiality.
• Able to work under pressure and within tight deadlines.
• Ability to work independently and require minimal supervision.
• Able to start work immediately is an advantage