Administrative Executive

Quadrant Information Security; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading information security firm in Johor is seeking a detail-oriented administrative support professional. The role involves multilingual documentation, communication facilitation, and office management. The ideal candidate has at least 1-2 years of experience, is fluent in Chinese, English, and Malay, and is proficient in Microsoft Office Suite. This position offers an opportunity to work in a dynamic environment, supporting various administrative functions.

Qualifications

• 1-2 years of experience in an administrative role, preferably in manufacturing.
• Strong service orientation and the ability to work effectively across cultures.

Responsibilities

• Translate and proofread company documents in multiple languages.
• Assist in communication with internal and external stakeholders.
• Manage office supplies and administrative tasks.
• Perform data entry and information management tasks.

Skills

Fluent in Chinese

Fluent in English

Fluent in Malay

Attention to detail

Effective communication

Multitasking

Proficient in Microsoft Office Suite

Education

SPM qualification

Job description

Work Location: Taman Perindustrian Cemerlang, 81800 Ulu Tiram, Johor Bahru, Johor, Malaysia

Job Responsibilities

• Multilingual Documentation: Translate, proofread, and prepare company documents, notices, reports, and daily correspondence in Chinese, English, and Malay. Responsible for writing, translating, and distributing meeting minutes. Maintain and update multilingual administrative files, records, and databases.
• Communication & Reception: Serve as a linguistic bridge for internal and external communication, assisting with inquiries from employees, visitors, suppliers, and government departments across different language backgrounds. Handle multilingual phone calls, providing professional reception and guidance. Assist in organizing the reception and itinerary arrangements for factory visitors, including overseas clients or audit teams.
• Daily Administrative Support: Manage office supply inventory, procurement requests, and distribution to ensure adequate stock. Assist in scheduling meetings, booking travel arrangements, and processing related expense reimbursements. Maintain the cleanliness and orderliness of office areas and coordinate basic administrative logistics.
• Data & Information Management: Perform data entry, verification, and statistics with high accuracy and attention to detail. Safeguard and manage confidential documents and information appropriately.

Job Requirements

• Education: SPM qualification.
• Experience: Minimum 1-2 years of experience in an administrative or related role. Experience in a manufacturing or factory environment is preferred.
• Language Proficiency: Fluent in spoken and written Chinese, English, and Malay.

Core Competencies & Traits

• Meticulous & Detail‑Oriented: Possess a keen eye for detail to ensure "zero‑error" in documentation and work outputs.
• Excellent Communication & Coordination: Strong service orientation with the ability to communicate effectively across cultures.
• Superior Organizational & Multitasking Skills: Capable of handling multiple tasks efficiently in a fast‑paced environment.
• Proficient Computer Skills: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Integrity & Confidentiality: Able to handle sensitive information and documents with discretion.
• Proactive & Willingness to Learn: A self‑starter who can work independently as well as collaborate effectively within a team.