Administrative Assistant

Rahim & Co International Sdn Bhd; Kuala Lumpur; On-site; MYR 30,000 - 40,000; Full time

Job summary

A growing company in Kuala Lumpur is seeking a detail-oriented Administrative Assistant / Executive to support activities such as billing processes and financial reporting. The ideal candidate will have a minimum diploma, 2 years of relevant experience, and be proficient in SQL and Excel. Strong communication skills in English and Bahasa Malaysia are also essential for success in this dynamic environment. This is an exciting opportunity to contribute to the smooth operations of a thriving team.

Qualifications

• At least 2 years of working experience, preferably in a service industry.
• Experience in tender preparation will be considered a valuable added advantage.
• Good spoken and written English and Bahasa Malaysia.

Responsibilities

• Manage billing processes, ensuring timely follow-ups and accurate records.
• Prepare and present monthly financial reports to management.
• Coordinate and monitor all communications, including Director calendars and appointments.

Skills

Excellent communication skills

Proficient in SQL

Proficient in Excel

Ability to work independently

Resourcefulness

Education

Diploma or higher in a related field

Job description

Administrative Assistant / Executive

We are looking for a dedicated and detail-oriented Administrative Assistant / Executive to support our growing operations. This role is ideal for someone who is organised, resourceful, and thrives in a dynamic work environment. You will play a crucial role in ensuring financial accuracy and smooth administrative functions within the company.

Responsibilities

• Manage billing processes, ensuring timely follow-ups and accurate records.
• Register, organise, and maintain accurate documentation and case files.
• Ensure all administrative procedures comply with company policies and SOPs.
• Prepare and present monthly financial reports to management.
• Coordinate and monitor all communications, including Director calendars, appointments, and proactively arranging meeting logistics (e.g., room bookings).
• Handle and monitor online portals and internal systems to ensure smooth daily operations.
• Maintain confidentiality and data accuracy in all administrative records.
• Provide support to the management team and collaborate effectively with other departments and clients.

Requirements

• Minimum Diploma or higher in a related field.
• At least 2 years of working experience, preferably in a service industry.
• Experience in tender preparation will be considered a valuable added advantage.
• Excellent communication skills and the ability to work well with both internal teams and external clients.
• Computer literate (proficient in SQL, Excel, and navigating online portals).
• Highly resourceful and independent; able to take initiative without constant supervision.
• Good spoken and written English and Bahasa Malaysia.

Kuala Lumpur City Centre, Kuala Lumpur, MY