Administrative Assistant - Data Operations Clerk

E-Recruit Hub; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A hiring firm is looking for an Administrative Assistant in Kuala Lumpur. This role focuses on supporting daily operations, including scheduling, inbox management, and document preparation. Ideal candidates are detail-oriented and proficient with common productivity tools. Responsibilities include managing shared inboxes, scheduling meetings, and maintaining digital records. Flexible remote or hybrid work arrangement is available. Competitive compensation based on experience and workload.

Benefits

Flexible working hours

Step-by-step onboarding and support

Competitive compensation based on experience

Qualifications

• Experience with CRMs/ATS tools or data entry is preferred.
• Comfortable using productivity tools like Google Workspace and Microsoft Office.
• Prior admin or office support experience is a plus.

Responsibilities

• Manage shared inboxes and respond to routine messages.
• Schedule meetings and maintain calendars.
• Prepare and format documents and reports.

Skills

Experience with CRMs/ATS tools or data entry

Strong written and verbal communication skills

Good organizational skills and attention to detail

Comfortable using Google Workspace and/or Microsoft Office

Tools

Google Workspace

Microsoft Office

CRM tools (e.g., HubSpot)

Job description

We are hiring an Administrative Assistant to support daily operations across scheduling, inbox management, document preparation, and coordination tasks. You’ll help keep communication organized, maintain accurate records, and support the team with routine administrative work. This role suits someone who is detail-oriented, dependable, and comfortable using common online productivity tools.

Responsibilities

• Manage shared inboxes and respond to routine messages using approved templates
• Schedule meetings, send invitations, and maintain calendars
• Prepare and format documents and reports (Google Docs/Microsoft Word)
• Update spreadsheets and trackers (Google Sheets/Microsoft Excel) with accuracy
• Maintain organized digital files and ensure records are up to date
• Coordinate follow-ups with team members and track task progress
• Support basic data entry, light research, and administrative tasks as needed
• Handle confidential information responsibly and with discretion

Requirements

• Experience with CRMs/ATS tools or data entry
• Basic report formatting and spreadsheet confidence
• Strong written and verbal communication skills
• Good organizational skills and attention to detail
• Comfortable using Google Workspace and/or Microsoft Office (Docs/Sheets/Word/Excel)
• Ability to manage multiple tasks and meet deadlines
• Previous administrative or office support experience
• Familiarity with CRM tools (e.g., HubSpot)
• Exposure to basic invoicing, bookkeeping, or operations support
• Professional, reliable, and responsive
• Prior admin / office support experience (not always required)

Benefits

• Work arrangement: Remote or Hybrid (based on team needs and location)
• Schedule: Flexible within agreed working hours
• Training: Step-by-step onboarding and support provided
• Compensation: Competitive, based on experience and workload