Administrative Assistant Clerk

E-Recruit Hub; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A growing recruitment firm is seeking an Administrative Assistant to help with daily operations in Kuala Lumpur. The role involves managing inboxes, scheduling meetings, and preparing documents. Ideal candidates should be detail-oriented and have strong communication skills. Experience with Google Workspace and administrative tasks is essential. The position offers a flexible schedule and competitive compensation based on experience and workload.

Benefits

Flexible working hours

Training and onboarding support

Remote work option

Qualifications

• Strong written and verbal communication skills are necessary.
• Good organizational skills and attention to detail are a must.
• Experience with data entry and basic report formatting required.

Responsibilities

• Manage shared inboxes and respond to routine messages.
• Schedule meetings and maintain calendars.
• Prepare and format documents and reports.
• Update spreadsheets and maintain organized digital files.
• Coordinate follow-ups with team members.

Skills

Communication skills

Organizational skills

Detail-oriented

Familiarity with CRM tools

Experience with CRMs/ATS tools

Tools

Google Workspace

Microsoft Office

Job description

We are hiring an Administrative Assistant to support daily operations across scheduling, inbox management, document preparation, and coordination tasks. You’ll help keep communication organized, maintain accurate records, and support the team with routine administrative work. This role suits someone who is detail-oriented, dependable, and comfortable using common online productivity tools.

Responsibilities

• Manage shared inboxes and respond to routine messages using approved templates
• Schedule meetings, send invitations, and maintain calendars
• Prepare and format documents and reports (Google Docs/Microsoft Word)
• Update spreadsheets and trackers (Google Sheets/Microsoft Excel) with accuracy
• Maintain organized digital files and ensure records are up to date
• Coordinate follow-ups with team members and track task progress
• Support basic data entry, light research, and administrative tasks as needed
• Handle confidential information responsibly and with discretion

Requirements

• Experience with CRMs/ATS tools or data entry
• Basic report formatting and spreadsheet confidence
• Strong written and verbal communication skills
• Good organizational skills and attention to detail
• Comfortable using Google Workspace and/or Microsoft Office (Docs/Sheets/Word/Excel)
• Ability to manage multiple tasks and meet deadlines
• Previous administrative or office support experience
• Familiarity with CRM tools (e.g., HubSpot)
• Exposure to basic invoicing, bookkeeping, or operations support
• Professional, reliable, and responsive
• Prior admin / office support experience (not always required)

Benefits

• Work arrangement: Remote or Hybrid (based on team needs and location)
• Schedule: Flexible within agreed working hours
• Training: Step-by-step onboarding and support provided
• Compensation: Competitive, based on experience and workload