Administrative Assistant (Bangsar South)

Moon Shard Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading international company in Kuala Lumpur is seeking multiple Mandarin-speaking administrative officers to provide essential support. The ideal candidate is detail-oriented and organized, with strong communication skills. Responsibilities include administrative tasks, scheduling, document management, and team support. This entry-level role requires a high school diploma; prior experience is a plus. Join a dynamic team where you can contribute to daily operations in a professional environment.

Qualifications

• High school diploma or equivalent required.
• 0-1 year of administrative, clerical, or customer service experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Perform general office tasks such as filing, data entry, and managing correspondence.
• Assist in scheduling meetings and managing calendars.
• Answer phone calls and respond to emails.

Skills

Microsoft Office Suite proficiency

Strong verbal communication

Attention to detail

Teamwork orientation

Time management

Education

High school diploma or equivalent

Associate's or bachelor's degree in business administration or related field

Job description

Our Client is an international company seeking multiple Mandarin‑speaking administrative officers to join their team. You will provide essential support to our Client's team, ensuring smooth daily operations. This entry‑level role is ideal for an organized, detail‑oriented individual eager to contribute to a professional environment. Key responsibilities include:

• Administrative Support: Perform general office tasks such as filing, data entry, copying, scanning, and managing correspondence.
• Scheduling and Coordination: Assist in scheduling meetings, managing calendars, and coordinating appointments for team members.
• Communication: Answer and direct phone calls, respond to emails, and serve as a point of contact for internal and external stakeholders.
• Document Management: Prepare, organize, and maintain documents, reports, and presentations as needed.
• Office Organization: Monitor and replenish office supplies, maintain a tidy workspace, and support office logistics.
• Team Support: Assist with special projects, events, or tasks as assigned by supervisors to support departmental goals.

Job Requirements

To succeed in this role, candidates should meet the following qualifications:

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree in business administration or a related field is a plus.
• Experience: No prior experience required, though 0-1 year of administrative, clerical, or customer service experience is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office equipment (e.g., printers, scanners).
• Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with colleagues and clients.
• Language: Mandarin and English
• Organizational Skills: Excellent time management and multitasking abilities, with a keen attention to detail.
• Interpersonal Skills: A positive attitude, teamwork orientation, and adaptability to a fast‑paced environment.
• Other: Ability to maintain confidentiality and handle sensitive information with discretion.