Administrative Assistant

Ambition; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment firm in Malaysia is seeking a highly organized and detail-oriented Administrative Assistant to support their Institutional Division. This role is essential for managing administrative tasks, coordinating with departments, and assisting the sales team with documentation and proposals. The ideal candidate should possess a diploma or bachelor's degree and have 3–4 years of administrative support experience, alongside proficiency in Microsoft Office. Mandarin speaking skills are a plus for this position.

Qualifications

• 3–4 years of administrative support experience required.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Advantageous to have Mandarin speaking skills.

Responsibilities

• Manage and prioritize daily administrative tasks for a large division.
• Support the sales team with reporting and documentation.
• Coordinate with Finance and Supply Chain for processes.

Skills

Organizational skills

Attention to detail

Microsoft Office proficiency

Mandarin speaking

Education

Diploma or Bachelor's degree in any field

Job description

Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Institutional Division. This role is critical in helping our sales team meet targets and deadlines by managing administrative processes and ensuring smooth coordination across departments.

Join us to drive safety, compliance, and documentation excellence across the APAC region.

Key Responsibilities

• Manage and prioritize daily administrative tasks for a large, complex division
• Support the sales team with reporting, documentation, and correspondence
• Coordinate with Finance and Supply Chain for aligned processes and timely issue resolution
• Prepare customer proposals, quotations, agreements, and update product profiles
• Organize and maintain filing systems for purchases, safety equipment, and customer documentation
• Complete chemical inventory reports for selected corporate clients
• Track permit expiry dates (e.g., dangerous chemical permits) and assist with renewals
• Consolidate reports for business reviews (e.g., rental machine service reports, after-sales data)
• Manage travel bookings, calendar scheduling, and meetings across multiple time zones
• Prepare correspondence, presentations, and reports as needed
• Communicate with vendors to maintain stock levels of key materials.

Minimum Qualifications

• Diploma or Bachelor's degree in any field
• Advantageous to have Mandarin Speaking skills.
• 3–4 years of administrative support experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

How To Apply

To apply, please click "APPLY NOW" or email Jay Yin at [e-mail]. Data provided is for recruitment purposes only.

Due to the volume of applications received, we regret to inform you that only shortlisted candidates will be notified.

JTK Number: JTKSM 995 | Company Registration Number: 201301019088 (1048918-T)