Administrative Assistant

Tech Harvest Capital; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing tech company in Penang seeks an Administrative Assistant to support management and ensure efficient operations. Responsibilities include overseeing daily admin tasks, managing documentation, communicating with internal and external contacts, and providing general support. The ideal candidate has a Diploma in Office Administration or Business Administration and experience in similar roles. Proficiency in MS Office and strong organizational skills are essential.

Qualifications

• Minimum Diploma in Office Administration/Business Administration preferred.
• Proven experience as an administrative assistant or similar role.
• Proficient in MS Office and basic office equipment.

Responsibilities

• Oversee daily administrative operations including managing office supplies.
• Handle documentation including preparing and maintaining records.
• Serve as main contact for internal and external communication.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Proficiency in MS Office

Education

Diploma in Office Administration or Business Administration

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Tech Harvest Capital – Bukit Mertajam, Penang

Employment Tipe: Full Time

JOB SCOPE / DESCRIPTION:

As an Administrative Assistant at Qualitek (M) Solution Sdn Bhd, you will play a vital role in supporting the management team and ensuring that the day-to-day operations run smoothly and efficiently.

Responsibilities:

• Office Management: Oversee the daily administrative operations, including managing office supplies, coordinating meetings, and ensuring a tidy and orderly work area.
• Documentation: Handle all documentation, including preparing, organizing, and maintaining physical and digital records, reports, and correspondence.
• Communication: Serve as the main contact person for internal and external contacts. Answer phone calls, respond to emails, and liaise with clients and suppliers.
• Data Entry & Reporting: Perform data entry tasks, update records, and generate reports as required by management.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings and events.
• Support Services: Provide general administrative support to the team, including preparing material for presentations, reports, and other tasks as needed.
• Customer Service: Attend to visitors and facilitate answering any queries from customers or visitors.

Requirements:

• Minimum Diploma in Office Administration / Business Administration or related field is preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office equipment.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills in English and Bahasa Malaysia.
• Ability to work independently and as part of a team.

Join us at Qualitek (M) Solution Sdn Bhd and be part of a dynamic and growing team!

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