Administrative Accountant

Song Consulting Pte Ltd; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm is looking for an Accounts & Admin Executive in Johor Bahru to manage daily finance and administration tasks. Responsibilities include maintaining accounts, handling payables and receivables, and overseeing administrative functions. Candidates should hold a diploma or degree in a relevant field and have 2-4 years of experience, with proficiency in accounting software. A stable role offering growth opportunities within a supportive, cross-border environment awaits the right candidate.

Benefits

Opportunities for growth

Supportive working environment

Qualifications

• 2-4 years of accounting and administrative experience, preferably in SMEs.
• Strong understanding of Malaysian accounting standards and compliance.
• Able to handle multiple tasks and confidential information.

Responsibilities

• Maintain full set of accounts including journals and ledgers.
• Handle Accounts Payable and Receivable.
• Oversee office administrative tasks and vendor coordination.

Skills

Accounting and finance knowledge

Proficiency with accounting software

Communication skills in Bahasa Malaysia and English

Organizational skills

Education

Diploma or Degree in Accounting, Finance, Business Admin

Tools

Xero

QuickBooks

Microsoft Excel

Job description

Accounts & Admin Executive

My client is expanding their operations in Johor Bahru and is seeking a dedicated Accounts & Admin Executive to support the daily finance, HR-admin, and office management functions. The role is fully based at our Johor Bahru premises, supporting local operations while coordinating with the wider regional teams when required.

Key Responsibilities:

Accounting & Finance

• Maintain full set of accounts including journals, ledgers, and monthly financial records.
• Handle Accounts Payable (supplier bills, vendor payments) and Accounts Receivable (client invoices, collections).
• Prepare and issue invoices; follow up on outstanding payments.
• Perform bank reconciliation, petty cash management, and simple cashflow tracking.
• Assist with monthly closing and preparation of management reports.
• Support payroll processes, including allowances, reimbursements, EPF, SOCSO, and PCB.
• Ensure compliance with Malaysian statutory requirements (EPF, SOCSO, EIS, SST, tax submissions).
• Prepare documents for auditors, tax agents, and regulatory reporting when required.

Administration & Office Management

• Oversee day-to-day office administrative tasks.
• Manage office supplies, utilities, maintenance, courier arrangements, and vendor coordination.
• Maintain filing systems, staff records, leave tracking, HR documentation, and office calendars.
• Assist with onboarding/offboarding administrative procedures.
• Arrange local travel logistics, meeting setups, and simple procurement tasks.
• Support coordination with Singapore HQ and other regional offices for finance/admin processes.

Reporting & Coordination

• Provide regular updates on office expenses, payables/receivables, cashflow status, and admin matters.
• Liaise with external parties (bankers, government bodies, vendors, service providers).
• Suggest improvements for administrative efficiency and workflow optimisation.

Requirements:

• Diploma or Degree in Accounting, Finance, Business Admin, or relevant field.
• 2–4 years of accounting and administrative experience, preferably in SMEs.
• Strong understanding of Malaysian accounting standards and statutory compliance (EPF, SOCSO, EIS, SST).
• Proficiency with accounting software (Xero, QuickBooks, SQL, MYOB, etc.) and Microsoft Excel.
• Good communication skills in Bahasa Malaysia and English.
• Highly organised, responsible, trustworthy, and able to work independently at the JB office.
• Able to handle multiple tasks, deadlines, and confidential information professionally.

What We Offer:

• Stable role with exposure to regional finance and administrative workflows.
• Opportunities for growth as the company expands operationally in Johor Bahru.
• Supportive, cross-border working environment with Singapore and regional teams.