Administrative

Fine Engineering Technology Sdn Bhd; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading engineering firm in Penang is seeking an experienced Administrative Specialist responsible for managing communications with government departments and ensuring compliance with business operations. Candidates should hold a Bachelor's degree and have at least 2 years of administrative experience. Proficiency in Chinese, English, and Malay is essential for this role. This position requires strong coordination skills to facilitate smooth operations across various departments.

Qualifications

• At least 2 years of administrative experience, preferably in construction projects.
• Proficient in Chinese and English; fluent in Malay.

Responsibilities

• Manage communication with local communities and government departments.
• Ensure compliance with business operation licenses and permits.
• Handle visitor reception and communications to maintain professionalism.
• Oversee administrative archives and inventory management.
• Lead work visa application processes for foreign employees.

Skills

Communication skills

Coordination skills

Document processing

Proficient in office software

Education

Bachelor's degree or above

Job description

Fine Engineering Technology Sdn Bhd – Penang

Job Responsibilities of Administrative Specialist (Malaysia)

Job Responsibilities

• Responsible for daily communication and liaison with local communities and government departments (such as City Hall, Immigration Department, Labour Department, etc.), and maintain good relationships.
• Follow up on the application and renewal of licenses/permits required for the company's business operations (e.g., construction permits, work permits, SSM annual review, etc.) to ensure compliance.
• Handle routine inspections, document submission and feedback from government departments, and avoid legal risks.
• Responsible for company visitor reception, call transfer and email handling to present the professional image of the enterprise.
• Manage the company's administrative archives (both paper and electronic versions), including contracts, licenses, employee files, etc., to ensure completeness and traceability.
• Coordinate the procurement, distribution and inventory management of office supplies to control costs; also be responsible for vehicle management, dormitory management and other related work.
• Lead the application and renewal of work visas (Employment Pass/EP) and dependent visas for foreign employees, and be familiar with the procedures of the Immigration Department of Malaysia.
• Provide localized life guidance for new employees (such as bank account opening, house renting, tax registration, cultural customs, etc.) to help them adapt quickly.
• Be familiar with and conduct advocacy on legal localized living.

Job Requirements (Additional)

• Education Requirement: Bachelor's degree or above.
• Work Experience: At least 2 years of work experience; experience in administrative work at the comprehensive office (department) of construction projects is preferred.
• Work Location: Be willing to comply with the company's deployment; the company's main business areas are Penang, Kuala Lumpur and surrounding cities (the original "Guang Penang" is assumed to be an expression error and corrected to "Penang").
• Competence Requirement: Possess good communication and coordination skills, and be able to handle internal and external affairs efficiently.
• Skill Requirement: Proficient in operating office software, with strong writing skills and document processing capabilities.
• Language Requirement: Proficient in Chinese and English, and fluent in Malay (required to communicate with both Chinese and Malaysian teams).

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