Administration Officer

Alumdunia Sdn Bhd; Serendah; On-site; MYR 50,000 - 70,000; Full time

Job summary

A manufacturing company in Selangor is seeking a skilled administrative manager to oversee procurement, budget control, and support services. You'll ensure compliance with Malaysian regulations and manage various administrative tasks in a multicultural environment. Ideal candidates will have a relevant degree and 3-5 years of experience in administration or management. Proficiency in English, Malay, and Mandarin is required.

Qualifications

• 3–5 years of relevant experience in administration or general management.
• Familiarity with factory administrative procurement and support service management.
• Knowledge of Malaysian regulations, especially ACT 446.

Responsibilities

• Manage company administrative procurement, budget control, and expense management.
• Oversee factory support services including security and cleaning.
• Liaise with industrial park management and local authorities.

Skills

Communication skills

Problem-solving skills

Coordination skills

Microsoft Office proficiency

Language proficiency in English

Language proficiency in Malay

Language proficiency in Mandarin

Education

Bachelor’s degree in Administration or Business Management

Job description

Responsibilities

• Manage company administrative procurement, budget control, and expense management.
• Oversee factory support services including security, cleaning, dormitory, canteen, vehicles, and drivers.
• Ensure dormitory management complies with Malaysian regulations (e.g., ACT 446) and maintain proper living conditions.
• Manage company vehicles including insurance, road tax, inspection (PUSPAKOM), and driver scheduling.
• Liaise with industrial park management and local authorities (e.g., municipal council, BOMBA) on utilities, maintenance, fire safety, and compliance matters.
• Coordinate administrative and logistic needs for a multicultural workforce (e.g., halal canteen, festival arrangements).
• Manage company fixed assets, office supplies, and common facilities.
• Assist in company events, reception, and implementation of administrative policies.
• Carry out other administrative tasks assigned by management.

Requirements

• Bachelor’s degree or above in Administration, Business Management, or related fields.
• 3–5 years of relevant experience in administration or general management, preferably in a manufacturing environment.
• Familiar with factory administrative procurement and support service management, with supplier coordination experience.
• Knowledge of Malaysian regulations (e.g., labor law, ACT 446 for employee housing compliance).
• Strong communication, coordination, and problem-solving skills, with ability to work in a multicultural environment.
• Proficient in Microsoft Office and basic reporting.
• Proficient in English and Malay for external communication, and Mandarin for internal communication.
• Preferred Qualifications: Experience in administrative management within large manufacturing or multinational companies; familiarity with industrial park management systems and government liaison procedures.