Administration & Finance Executive

Tek Automotive Malaysia; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable manufacturing company in Johor, Malaysia is seeking an Administration & Finance Executive to support financial and administrative operations. The role involves maintaining accurate records, managing fixed assets, and ensuring compliance with regulations. The ideal candidate should have a degree or diploma in Finance, strong language proficiency, and 2-3 years of relevant experience in a high-volume manufacturing environment. This position offers a dynamic and fast-paced work environment with opportunities for growth.

Qualifications

• Minimum 2-3 years of working experience in a high-volume manufacturing environment.
• Trustworthy with high integrity and strong discipline in meeting deadlines.
• Ability to work effectively in a challenging and fast-paced environment.

Responsibilities

• Perform fixed asset tagging, labeling, and identification.
• Monitor Accounts Payable (AP) and Accounts Receivable (AR) for timely processing.
• Support month-end and year-end closing activities.

Skills

Proficient in English

Proficient in Bahasa Malaysia

Strong prioritization skills

Multitasking abilities

Problem-solving skills

Results-driven mindset

Education

Degree, Diploma, LCCI, or equivalent in Finance, Accountancy, or related field

Tools

Microsoft Office

SAP Business One systems

Job description

The Administration & Finance Executive supports the company’s financial and administrative operations by maintaining accurate financial records, ensuring effective fixed asset control, and complying with applicable financial regulations and company policies.

Key Responsibilities

Fixed Assets Management

• Perform fixed asset tagging, labeling, and identification
• Maintain and regularly update the Fixed Asset Register (FAR)
• Conduct periodic physical verification of fixed assets
• Monitor and record asset movements, transfers, and disposals
• Ensure proper asset control, safeguarding, and supporting documentation
• Assist in internal and external fixed asset audits
• Visit local vendors’ premises for fixed asset tagging, labeling, and identification

Finance & Accounting Support

• Monitor Accounts Payable (AP) and Accounts Receivable (AR) to ensure timely processing and collections
• Process and monitor staff claims and reimbursements
• Perform monthly AP reconciliations against Statements of Account (SOA)
• Prepare weekly AP aging reports
• Support month-end and year-end closing activities
• Ensure compliance with financial regulations, internal controls, and company policies
• Maintain confidentiality and security of financial data
• Ensure proper filing and documentation of all financial records
• Perform other ad-hoc tasks provided by the Management and liaise with any external and internal counterparts as and when required

Qualifications & Requirements

• Degree, Diploma, LCCI, or equivalent qualification in Finance, Accountancy, or a related field
• Proficient in English and Bahasa Malaysia; knowledge of a third language is an advantage
• Proficiency in Microsoft Office, experience with SAP Business One systems is preferred
• Minimum 2-3 years of working experience in a high-volume manufacturing environment
• Trustworthy, with high integrity and strong discipline in meeting deadlines
• Ability to work effectively in a challenging and fast-paced environment
• Strong prioritization, multitasking, and problem-solving skills
• Results-driven mindset with a commitment to continuous improvement

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