Administration Executive

Alpro Pharmacy; Seremban; On-site; MYR 100,000 - 150,000; Full time

Job summary

A healthcare provider in Seremban is seeking an administrative support professional. The role involves managing documentation, scheduling meetings, and maintaining office supplies. Candidates should have a Diploma or Degree in Business Administration, strong organizational skills, and proficiency in Microsoft Office. Communication skills in English and Malay are essential, and Mandarin is a plus. The position is suitable for proactive and reliable individuals who can work independently and in teams.

Qualifications

• Strong organizational and multitasking skills with attention to detail.
• Good communication and interpersonal skills in English and Malay; Mandarin proficiency is an advantage.
• Previous administrative or office support experience will be an added advantage.

Responsibilities

• Provide day-to-day administrative support to ensure smooth office operations.
• Manage documentation, filing systems, and correspondence accurately.
• Assist in scheduling meetings and coordinating travel arrangements.
• Monitor office supplies and liaise with vendors as needed.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Responsibilities

• Provide day‑to‑day administrative support to ensure smooth office operations and departmental activities.
• Manage documentation, filing systems, and correspondence (letters, emails, reports) accurately and in a timely manner.
• Assist in scheduling meetings, preparing agendas, and coordinating travel or logistics arrangements.
• Monitor office supplies, equipment, and service contracts, and liaise with vendors when needed.
• Support internal communication by preparing memos, notices, and basic presentation materials.
• Handle data entry, record keeping, and prepare simple reports for management review.
• Coordinate with other departments to support events, projects, or ad‑hoc tasks.
• Maintain confidentiality of sensitive information and ensure compliance with company policies.

Job Requirements

• Diploma or Degree in Business Administration, Management, or a related field.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with digital tools for scheduling or documentation.
• Good communication and interpersonal skills in English and Malay; Mandarin proficiency is an advantage.
• Positive, proactive, and reliable, with the ability to work independently and in a team.
• Previous administrative or office support experience will be an added advantage.