Administration Executive

The Salvation Army (An International Christian Organisation); Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A non-profit organization is seeking an Administration Executive in Selangor to oversee finance and human resources, manage community services support, and provide general administrative assistance. Ideal candidates will have strong organizational skills, a diploma, and proficiency in MS Office. This role entails multitasking and supporting operational areas effectively.

Qualifications

• Minimum Diploma holder.
• Strong organizational, multitasking, and time-management skills.
• Meticulous, detail-oriented.
• Proficiency in MS Office.
• Ability to work independently and in a team.
• Strong communication and interpersonal skills.

Responsibilities

• Oversee finance-related matters and ensure accurate financial data.
• Manage HR processes including recruitment and payroll verification.
• Support property management and service contract renewals.
• Compile statistics and reports for community services support.
• Handle calls and manage correspondence in administrative support.

Skills

Organizational skills

Multitasking

Time-management skills

Detail-oriented

Communication skills

Interpersonal skills

Proficiency in MS Office

Education

Minimum Diploma

Job description

The Salvation Army in Malaysia, a non‑profit organization dedicated to serving the underprivileged, is seeking an Administration Executive to support multiple operational areas including Finance, Human Resources, Facilities Management, Community Services, and General Administration.

Responsibilities

• Finance
  • Oversee all finance‑related matters of the Centre.
  • Ensure accurate and timely financial data entry into the accounting system.
  • Prepare comprehensive weekly/monthly finance reports for management review.
  • Efficiently manage accounts payable and receivable.
  • Maintain official receipt books and acknowledgment slips.
  • Contribute to the annual budget preparation process and oversee fiscal activities.
  • Assist with banking tasks and enforce internal controls for fund management.
  • Liaise with vendors, suppliers, and service providers for procurement matters.
  • Organize and upkeep all finance‑related records for audit purposes.
  • Collaborate with the Regional Headquarters Finance Department.
• Human Resources
  • Oversee all human resources‑related matters of the Centre.
  • Manage recruitment, orientation, staff movements, and payroll data verification.
  • Process medical claims and maintain training/activity records.
  • Maintain an organized HR filing system and address employee inquiries.
  • Coordinate with the Centre Head and Regional Headquarters HR Department.
• Facilities Management
  • Support the Centre’s Head and Regional Headquarters Property Department on property matters.
  • Manage property tax, Land Authority communication, maintenance agreements, and tenancy renewals.
  • Ensure timely renewal of service contracts and monitor maintenance services.
• Community Services Support
  • Compile and analyze statistics, prepare reports, and submit to RHQ.
  • Assist in case registration and management, ensuring protocol adherence.
  • Support all community services operations to ensure smooth delivery.
• General Administrative Support
  • Handle incoming/outgoing calls and direct inquiries.
  • Manage correspondence, volunteer and donor records, and appointments.
  • Prepare meeting agendas, take minutes, and support monthly reports.
  • Maintain filing system, ensure confidentiality, and support fundraising events.
  • Provide backup oversight for administrative group in the absence of the Centre Head.

Qualifications

• Minimum Diploma holder.
• Strong organizational, multitasking, and time‑management skills.
• Meticulous, detail‑oriented.
• Proficiency in MS Office.
• Ability to work independently and in a team.
• Strong communication and interpersonal skills.

Other Information

Work Location: No. 1, Jalan 12/17, Section 12, 46200, Petaling Jaya, Selangor.