Administration Executive

5G-Starlink Pte.; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology company in Malacca is looking for an administrative professional to coordinate meetings and manage procurement processes. This role involves liaison with various teams and vendors, handling project requests, and maintaining records. Candidates should have 4 to 6 years of experience, fluency in English, and proficiency in Microsoft Office. The position emphasizes organization and the ability to manage multiple tasks efficiently. The company offers competitive packages and career development opportunities.

Benefits

Market-competitive salary

On-the-job training

Career development opportunities

Work-life balance policies

Qualifications

• 4 to 6 years of admin experience required.
• Proven fluency in written and spoken English.
• Sound knowledge of Microsoft Office applications.
• Strong stakeholder engagement and cross-functional teamwork skills.
• Organized, meticulous, and able to meet tight deadlines.
• Ability to handle multiple tasks simultaneously.

Responsibilities

• Act as the main liaison for meetings involving various brand teams.
• Responsible for tracking procurement matters and vendor interactions.
• Handle project appropriation requests and follow-ups.
• Support license applications for marketing events.
• Organize and maintain record management systems.
• Manage public relations inventory tracking.

Skills

Fluency in written and spoken English

Stakeholder engagement skills

Proficiency in Microsoft Office

Organizational skills

Multitasking ability

Job description

• Main liaison with Global, Regional and Local brand teams: on the coordination of any overseas, interstate and/or virtual meetings. This includes all participants details, flights, transport and accommodation as well as F&B and any other areas relating to the meeting.
• Responsible to raise and track all procurement matters: to raise and track all Purchase Request and to Good Receive all completed jobs at a timely manner. This involves liaising with vendors for quotations and invoices, liaising with Business Management teams to ensure that all GL codes and cost centres are captured correctly.
• Project Appropriation Request: responsible to raise all new project AR and to follow-up with Project team to ensure all AR are closed after completion.
• License application: Support Retail Marketing with the application of DBKL / MBPJ licenses and any other licenses required for all out-post event areas.
• Record Management: Organizing and maintaining files and records for the brands.
• Inventory Management: ensure all public relations inventory are tracked and properly recorded based on the companys policy & procedure.

The above statements reflect the general details considered necessary to describe the principle functions of the job identified and shall not be considered as a detailed description of all the work required inherent in the job.

Qualifications

What You Will Need

• 4 to 6 years of admin experience
• Proven fluency in written and spoken English
• Sound knowledge in Microsoft office applications
• Stakeholder engagement skills including cross functional teamwork
• Organised and meticulous, with the ability to meet tight deadlines
• A multitasker who can handle multiple tasks at the same time

What We Offer

• We provide market-competitive packages and trainings to our staff to ensure they are well-rewarded with room to excel in their career:
• Opportunities to learn and lead: we provide on-the-job trainings to ensure employees are equipped with the most up-to-date skillsets and knowledge.
• Career development: we work with you to advance your career through short-term assignments, relocations and new experiences.
• Work-life balance as a priority: we offer benefits and implement policies to help employees balance their personal and professional priorities