Admin & Service Senior Executive

LONGi; Serendah; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading technology firm in Serendah, Selangor is looking for an Administrative Senior Executive to provide comprehensive support to senior management. The successful candidate will be responsible for coordinating schedules, managing administrative tasks, and serving as the primary point of contact for inquiries. Candidates should have at least 3-5 years of experience in a similar role and demonstrate strong organizational skills. Proficiency in Microsoft Office and excellent communication are essential for success in this fast-paced environment.

Qualifications

• Minimum 3-5 years of experience in a similar administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Providing comprehensive administrative support to senior management.
• Coordinating schedules, arranging meetings, and managing calendars.
• Handling a variety of administrative tasks including data entry.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Proficient in Microsoft Office

Attention to detail

Adaptability

Multi-tasking

Job description

Overview

We are seeking a highly organized and skilled Administrative Senior Executive（Admin & Services) to join our team at LONGI MALAYSIA SDN. BHD. (SERENDAH) in Serendah, Selangor. This full‑time position will play a crucial role in supporting our operations and ensuring the smooth running of our administrative functions.

What you'll be doing

• Providing comprehensive administrative support to senior management and key stakeholders.
• Coordinating schedules, arranging meetings, and managing calendars.
• Handling a variety of administrative tasks, including data entry, document preparation, and file management.
• Serving as the primary point of contact for internal and external inquiries.
• Assisting with various projects and initiatives as needed.
• Maintaining office systems, procedures, and policies.
• Contributing to the overall efficiency and effectiveness of the administrative team.
• Managing performance of service providers towards services and conformance to the contract and service level agreement.
• Ensuring accurate and timely communication to service providers (transport & cafeteria) upon employees’ complaints and resolving service issues.
• Responding to employees’ service inquiries and complaints promptly to ensure quick, equitable resolution.
• Ensuring timely accurate payment of all billing invoices related to services.
• Conducting and compiling employee satisfaction survey towards cafeteria and transport services.
• Monitoring and coordinating with Purchasing Department on renewal of service provider agreement.
• Handling requests and arranging employees’ transport and food catering from cafeteria.
• Periodically checking and jointly auditing with cafeteria committees on cafeteria facilities and kitchen.
• Serving as an advisor for cafeteria committees and monitoring the committees’ activities.
• Keeping records for monthly services expenses and assisting in preparing yearly budget for services.
• Complying with and communicating the company’s EHSMS, policies, EHS objective & planning, procedures, significant environmental aspects/hazards, EHS roles, responsibilities, accountabilities and authorities, obligations, legal and other requirements, and any relevant EHS issues.
• Communicating Emergency Response Plan.
• Reporting any unsafe acts, unsafe conditions and EHS incidents (including near misses).

What we're looking for

• Minimum 3-5 years of experience in a similar administrative role, preferably in a fast‑paced environment.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software.
• Attention to detail and a commitment to accuracy in all work tasks.
• Flexible and adaptable, with a positive attitude and a willingness to learn.
• Ability to work well under pressure.
• Thrives in a fast‑paced environment.
• Effectively manages multiple priorities and a high volume of work.