Admin & Procurement Officer

eco-shop Malaysia; Jementah; On-site; MYR 40,000 - 60,000; Full time

Job summary

A retail company in Malaysia is seeking an individual to manage the procurement process which includes sourcing, vendor coordination, and documentation maintenance. This role requires a Bachelor’s degree in Business Administration and strong communication skills in English, Malay, and Mandarin. The ideal candidate should be detail-oriented, able to manage multiple tasks, and proficient in basic office software. Join us in this dynamic environment that offers continuous development and the chance to build strong working relationships.

Qualifications

• Bachelor's degree in business administration or related field is required.
• Strong communication and interpersonal skills in English, Malay, and Mandarin are necessary.
• Ability to work under pressure with attention to detail and accuracy is essential.

Responsibilities

• Handle the full procurement process, including sourcing and vendor coordination.
• Collect supporting documents for supplier payments.
• Prepare and issue Purchase Orders (PO) and maintain documentation.
• Process and track invoices, purchase orders, and financial documents.
• Manage petty cash and ensure proper recordkeeping.
• Monitor inventory of office supplies and initiate replenishment.

Skills

Strong communication skills

Interpersonal skills in English

Attention to detail

Multitasking abilities

Time management

Education

Bachelor’s degree in business administration

Tools

Microsoft Office

Job description

Handle the full procurement process, including sourcing, comparison of quotations, and vendor coordination.

Collect and compile supporting documents for supplier payments.

Prepare and issue Purchase Orders (PO) and maintain related documentation.

Process and track invoices, purchase orders, and related financial documents.

Manage petty cash and ensure proper recordkeeping.

Maintain and organize physical and digital filing systems.

Monitor inventory of office supplies and initiate replenishment when required.

Coordinate with internal departments and external vendors on procurement and service matters.

Perform other administrative and support duties as assigned by superior.

Key Responsibilities

• Handle the full procurement process, including sourcing, comparison of quotations, and vendor coordination.
• Collect and compile supporting documents for supplier payments.
• Prepare and issue Purchase Orders (PO) and maintain related documentation.
• Process and track invoices, purchase orders, and related financial documents.
• Manage petty cash and ensure proper recordkeeping.
• Maintain and organize physical and digital filing systems.
• Monitor inventory of office supplies and initiate replenishment when required.
• Coordinate with internal departments and external vendors on procurement and service matters.
• Perform other administrative and support duties as assigned by superior.

Requirements

• Bachelor’s degree in business administration or related field.
• Strong communication and interpersonal skills in English, Malay, and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Able to work under pressure with attention to detail and accuracy.
• Good multitasking and time management abilities.
• Proficient in basic office software (Microsoft Office, email, etc.).
• Friendly, approachable, and able to build strong working relationships.