Admin & Operation Assistant Executive

Reeracoen Recruitment; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment agency is hiring for an administrative support position in Penang, Malaysia. The role involves a variety of tasks including customer service, procurement, and accounting. Candidates should have at least 2 years of relevant experience, with proficiency in Japanese (N3 or above) being essential. The job offers a salary range of 2,800RM to 3,800RM, along with various benefits including bonuses, transportation allowance, and medical claims.

Benefits

Salary increment RM 100-400

Bonus 1.5-2 months

Transportation RM150

Attendance RM 200

Medical claim RM 40 / day

Annual leave of 8 to 18 days

Company trip every 2 years

Qualifications

• 2 years of experience in administrative or sales support roles.
• Japanese language proficiency of N3 or above is required.
• Fresh graduates with Japanese skills are welcome to apply.

Responsibilities

• Prepare daily customer delivery documents and handle shipping arrangements.
• Manage purchasing activities and communicate with suppliers.
• Handle inventory data entry for inbound/outbound items.
• Perform daily expense input and prepare customer statements.
• Conduct overtime calculations and account audits.
• Coordinate with customers and suppliers on orders.

Skills

Administrative support

Sales support

Japanese language skills

Mandarin language skills

English language skills

Job description

This position is responsible for a wide range of administrative and coordination tasks related to procurement, customer service, accounting, and inventory management. You will play a key role in ensuring smooth operations by liaising with management, customers, and suppliers.

Key Responsibilities

• Prepare daily customer delivery documents and handle shipping arrangements, including FedEx exports.
• Manage purchasing activities: issue purchase orders and communicate with suppliers (tools, materials, coatings, subcontractors, etc.).
• Handle tools and materials inventory: data entry for inbound/outbound items.
• Perform accounting tasks: input daily expenses and prepare customer statements.
• Conduct monthly and yearly processing: overtime calculations and account audits.
• Coordinate with customers and suppliers on orders, and perform other duties as assigned by management.

Qualifications

• Requirement
  • 2 years of experience of Admin, sales support (Fresh Graduates can apply if he/she have Japanese skills)
  • Language: Japanese skills (Above N3)
• English Level -
• Other Language
  • Mandarin, English

Additional Information

• Benefit
  • Salary 2,800RM~3,800RM
  • Bonus 1.5-2 months
  • Transportation RM150
  • Attendance RM 200
  • Salary increment RM 100-400
  • Medical claim RM 40 / day
  • OT allowance
  • The candidate has certification of JLPT RM300 (need N2 certificate)
  • Dinner (around 3 times per year)
  • AL 8 days (first year / if CDD joined January) Max 18 days
  • Company trip (1 time every 2 years)
• Working Hour
  • 8:00~17:30
• Holiday
  • Saturday, Sunday, Public holiday
  • However need to work on Saturday (Once a month)