Admin Officer / Executive

Mehow Medical (M) Sdn Bhd; Seberang Perai; On-site; MYR 200,000 - 250,000; Full time

Job summary

A medical services provider in Penang is looking for an Administrative Specialist to manage daily administrative affairs, enhance management systems, and organize meetings. The ideal candidate should have a minimum of SPM or higher in Business Management with at least 3 years of relevant experience, showcasing problem-solving and multitasking skills in a fast-paced environment. Responsibilities also include vehicle management and coordination with service providers to ensure efficient operations.

Qualifications

• At least 3 years of relevant working experience for this position.
• Ability to work in a fast-paced and aggressive environment.

Responsibilities

• Manage daily administrative affairs including document circulation and office supplies management.
• Establish and improve administrative management systems.
• Organize and support meetings including notices and venue arrangements.
• Oversee management of company vehicles and external service providers.

Skills

Problem-solving

Multitasking

Report writing

Education

SPM and above in Business Management or related field

Job description

Responsibilities

Responsible for handling the company’s daily Administrative affairs, including document circulation, data filing, and office supplies management.

Assist in establishing and improving the company’s Administrative management systems, and ensure proper implementation.

Responsible for the registration, maintenance, and allocation of the company’s fixed assets and office equipment.

Manage the office environment and common areas to ensure cleanliness, comfort, and safety.

Organize and provide support for meetings, including meeting notices, venue arrangements, and minute-taking.

General Support and Logistics Management

Responsible for the management of company vehicles, cafeteria, dormitory, and other logistical affairs.

Oversee external service providers for utilities, security, and cleaning to ensure smooth and efficient daily operations.

Document and Information Management

Responsible for drafting, printing, and distributing company documents such as official letters, notices, and announcements.

Establish and maintain the company’s filing and archive management system to ensure completeness, confidentiality, and security of all records.

Assist management in data collection, statistical analysis, and preparation of Administrative reports.

Other Supportive Duties

Assist other departments with Administrative-related tasks.

Help organize employee activities and support corporate culture initiatives (such as team building, annual events, etc.).

Participate in attendance management, cost control, and preparation of monthly reports.

Participate in the optimization of company policies and the improvement of administrative processes.

Perform other tasks and duties as assigned.

Qualifications and Experience

SPM and above in Business Management or related field

At least 3 years of relevant working experience for this position

Able to read and write report

Ability to solve employees’ problems

Able to multitask and prioritize daily workload

Ability to work in a fast paced and aggressive environment