Admin (Lab Document)

SaniChem Resources Sdn Bhd; Kampung Baharu; On-site; MYR 100,000 - 150,000; Full time

Job summary

A medical device testing company in Penang is seeking an experienced Admin to manage laboratory documents related to their Quality Management System. Responsibilities include maintaining documentation accuracy, assisting audits, and ensuring compliance with ISO standards. Ideal candidates have a diploma or degree in science, with fresh graduates encouraged to apply. Training will be provided.

Qualifications

• Degree in Chemistry, Microbiology, Biotechnology, Quality Management, or related field.
• Fresh graduates are welcomed and training will be provided.

Responsibilities

• Maintain and control all QMS documents according to ISO 17025.
• Assist in preparation, filing, and archiving for audits.
• Support audit activities with controlled documents.
• Ensure timely updates of controlled documents.
• Monitor compliance of staff using controlled documents.
• Safeguard confidential information.
• Coordinate improvements in document control processes.
• Provide training on document handling procedures.

Skills

Knowledge of ISO 17025 and SAMM requirements

Strong organizational and filing skills

Detail-oriented with high accuracy

Good communication skills

Proficient in MS Office

Ability to handle confidential information

Education

Diploma/Degree in Science

Training in ISO 17025 / QMS documentation control

Job description

Overview

Job Title: Admin (Lab Document)

Job Summary: We are seeking an experienced Administrative Personnel to join our team in the Medical Device testing industry. The successful candidate will be responsible for maintaining, organizing and controlling all documentation related to our Quality Management System. As an admin, you will ensure that all documents are properly recorded, distributed and archived according to company policies.

Responsibilities

• Maintain and control all quality management system (QMS) documents (SOPs, manuals, forms, records, certificates) in accordance with ISO 17025 and SAMM for laboratory.
• Assist in preparation, filing, and archiving of documents for internal and external audits.
• Support internal and external audit activities by providing controlled documents and records.
• Ensure timely updates and amendments of controlled documents following regulatory, accreditation, or procedural changes.
• Monitor compliance of staff in using controlled documents during laboratory testing activities.
• Safeguard confidential and sensitive information related to clients, test methods, and quality records.
• Coordinate with direct supervisor to implement improvements in document control processes.
• Provide training or guidance to staff on document handling procedures as per ISO 17025.

Qualifications

• Diploma/Degree in Science (Chemistry, Microbiology, Biotechnology), Quality Management, Business Administration or related field.
• Additional training in ISO 17025 / QMS documentation control is an advantage.
• Fresh graduates are welcomed. Training will be provided.

Skills & Competency

• Knowledge of ISO 17025 and SAMM requirements (documentation, records, audits).
• Strong organizational and filing skills (both electronic & hardcopy).
• Detail-oriented with high accuracy in maintaining version control and document traceability.
• Good communication skills (to liaise with quality manager, auditors, and lab staff).
• Proficient in MS Office (Word, Excel, PDF tools).
• Ability to handle confidential and sensitive information.