Admin & HR Executive

Hirehub Management Sdn. Bhd.; Iskandar Puteri; Hybrid; MYR 150,000 - 200,000; Full time

Job summary

A local management firm in Iskandar Puteri is seeking a proactive Admin & HR Executive to support administrative and human resource functions during the establishment of a new manufacturing facility. The ideal candidate will coordinate company registration, manage recruitment processes, and ensure compliance with labor laws. Strong organizational skills and experience in HR support are essential. This role offers a salary range of RM 3000 - 4000 and includes remote work options.

Qualifications

• 1-2 years of experience in administrative or HR support roles.
• Familiarity with Malaysian statutory bodies and labor laws is preferred.
• Prior experience supporting company setups is a bonus.

Responsibilities

• Coordinate with third-party agencies for company setup.
• Assist in recruitment activities and maintain employee records.
• Ensure compliance with Malaysian labor laws.

Skills

Organizational skills

Coordination skills

Proficient in Microsoft Office

Good communication in English

Good communication in Malay

Education

Diploma/Degree in Business Administration or related field

Job description

Overview

We are looking for a proactive and well-organized Admin & HR Executive to support both administrative and human resource functions during the setup phase of a newly established manufacturing facility in Gelang Patah. This role involves coordinating with third-party agencies, handling company registration tasks, statutory account setup, and supporting core HR operations including recruitment and documentation.

Responsibilities

• Administrative & Setup Support
  • Coordinate with third-party agencies (e.g., company secretaries, consultants, local authorities) for company registration, licensing, and setup.
  • Assist in the application and follow-up process for required business licenses and government approvals.
  • Manage the registration and setup of statutory accounts:
    • EPF (Employees Provident Fund)
    • SOCSO (Social Security Organization)
    • EIS (Employment Insurance System)
    • LHDN (Inland Revenue Board Tax & PCB)
  • Oversee procurement and setup of office equipment, utilities, and supplies.
  • Establish and maintain an effective filing system for administrative and statutory documents.
  • Manage general office administration: email correspondence, document preparation, and vendor coordination.
  • Provide administrative support to HR and Finance departments as needed.
• Human Resources Support
  • Assist in drafting job descriptions, posting vacancies, and coordinating recruitment activities.
  • Schedule and coordinate interviews, and liaise with candidates.
  • Maintain accurate employee records, including personal files, attendance, and leave tracking.
  • Support the preparation of offer letters, employment contracts, and onboarding documentation.
  • Ensure HR processes comply with Malaysian labor laws and statutory requirements.
  • Assist in drafting HR policies and the company employee handbook.

Job Requirements

• Diploma/Degree in Business Administration, Human Resources, or a related field.
• At least 1-2 years of experience in administrative or HR support roles.
• Strong organizational and coordination skills.
• Able to work independently and manage multiple tasks remotely.
• Proficient in Microsoft Office tools (Word, Excel, Outlook).
• Good communication skills in English and Malay.
• Familiarity with Malaysian statutory bodies and employment regulations is an added advantage.
• Prior experience supporting company setups or startups is a bonus.

Salary Range: RM 3000 - 4000

Remote Working/ Work from home & on-site support if needed (Factory)